Administrative & Procurement Coordinator

Westport Fuel Systems; Cambridge; On-site; CAD 55,000 - 60,000; Full time

Job summary

Westport Fuel Systems is looking for an Administrative & Procurement Coordinator to support procurement activities and manage office administration tasks. This role is vital for the smooth operation of the office, ensuring effective communication with suppliers and helping internal teams succeed. Ideal candidates will have a strong background in administration, excellent communication skills, and relevant experience in procurement.

Qualifications

• Minimum 2-3 years experience in administrative or procurement support role.
• Excellent interpersonal, communication, and organizational skills required.

Responsibilities

• Source and maintain relationships with suppliers for materials.
• Provide general administrative support and manage office supplies.
• Negotiate pricing with vendors and monitor delivery timelines.

Skills

Interpersonal Skills

Organizational Skills

Communication Skills

Education

Diploma or bachelor’s degree in business administration or related field

Tools

Microsoft Office

ERP Systems (e.g., JDE)

Job description

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Join to apply for the Administrative & Procurement Coordinator role at Westport Fuel Systems

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Westport Fuel Systems provided pay range

This range is provided by Westport Fuel Systems. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$55,000.00 / yr - CA$60,000.00 / yr

GFI, a Westport Fuel Systems company, designs and manufactures a comprehensive product mix of alternative fuel components for applications in the light and heavy-duty vehicle and industrial segments globally. This product mix includes Hydrogen (H2) and Compressed Natural Gas (CNG) components such as pressure regulators, tank valves, PRD's, PRV’s, shutoff valves and integrated systems for a wide range of applications, including Fuel Cell vehicles.

Position Purpose

The Administrative & Procurement Coordinator plays a hybrid role supporting procurement activities and day-to-day office administration, as well as basic sales support for the High-Pressure Controls & Systems Business Unit. This position ensures the smooth operation of the office through administrative tasks such as ordering supplies, managing logistics, supporting the sales team, and running errands when necessary. The role is vital in supporting both internal teams and external customer needs while maintaining a well-organized and responsive work environment.

Role responsibilities

Procurement

• Source and maintain relationships with suppliers for both direct and indirect materials.
• Request quotes and negotiate pricing with vendors.
• Create and manage purchase requisitions and orders in the ERP system.
• Monitor delivery timelines and ensure documentation (e.g., certifications, PPAPs) is collected and stored appropriately.
• Track and close outstanding purchase orders.
• Create and maintain customer accounts and profiles.
• Enter sales orders and manage forecasts in ERP.
• Respond to sales-related inquiries and customer emails or direct them appropriately.
• Generate manual or automated invoices and acknowledgments.
• Maintain a log and track the status of customer POs.

Administrative

• Provide general administrative support to the office and management team.
• Monitor and restock office and kitchen supplies, including making in-person purchases (e.g., at Costco or local vendors).
• Assist in organizing office events, meetings, and facility needs.
• Support internal communications, filing, and document control.
• Perform various errands and ad hoc tasks to ensure office operations run smoothly.
• Support basic shipping and receiving tasks as needed.
• Review and code vendor invoices and coordinate with Finance to ensure payment.
• Provide backup support to the Office Manager and collaborate with cross-functional teams.
• Perform other duties as assigned by management.

Health & Safety responsibilities

• Promote Westport’s H&S culture following all Environmental, and H&S procedures and understanding your obligations and responsibilities
• Report unsafe conditions, behaviors and all accidents
• Co-operate with JHSC (Joint Health & Safety Committee) and Safety representative

Position Requirements

• Diploma or bachelor’s degree in business administration, Supply Chain Management or a related field.
• Minimum 2 – 3 years of experience in an administrative or procurement support role.
• Excellent inter-personal skills and the ability to interface with others in a professional manner
• Excellent communication skills, both written and oral
• Excellent organizational skills
• Microsoft office computer experience
• ERP system experience such as JDE considered an asset

Salary Range

This role offers a competitive compensation and benefits program including a salary within our hiring range of $55,000 - $60,000. Salary is dependent on numerous factors including skills and experience.

Application Procedure

To apply for this opportunity, please submit your application to our Corporate Recruitment team in confidence by clicking the “Apply Now” link below. While we thank you in advance for your interest and application, we will only be responding to shortlisted candidates.

Seniority level

Seniority level

Associate

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Automotive

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Administrative Coordinator • Cambridge, Region of Waterloo, Canada