administrative officer

Dr. H. Saadat Sanei Dentistry Professional Corp; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading dental practice in Toronto is seeking an Administrative Coordinator to oversee office procedures and manage support staff. The ideal candidate should have a background in administration and possess strong organizational skills, along with a certificate or diploma in other trades. Responsibilities include implementing administrative procedures, preparing reports, and ensuring office tasks are met efficiently. This permanent role requires a team player with flexibility and the ability to multitask in a fast-paced environment.

Qualifications

• 1-2 years of administrative experience preferred.
• Ability to train and supervise office support staff is essential.
• Must pass a criminal record check.

Responsibilities

• Implement and review administrative procedures.
• Train and supervise 3-4 office support staff.
• Prepare reports and maintain budgetary controls.

Skills

Efficiency

Flexibility

Organization

Reliability

Multitasking

Time management

Team player

Education

Other trades certificate or diploma

Tools

MS Office

Job description

• Education : Other trades certificate or diploma
• Experience : 1 year to less than 2 years

Work setting

• Private sector

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations

Supervision

• 3-4 people

Computer and technology knowledge

• MS Office

Security and safety

• Criminal record check

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Team player
• Work Term : Permanent

Create a job alert for this search