Administrative Lead

Government of Alberta; Alberta; On-site; CAD 49,000 - 62,000; Full time

Job summary

Join a forward-thinking public service organization as an Administrative Lead, where you will provide essential support to the Lac La Biche Community Corrections Office. This role involves managing daily operations, from reception to payroll, ensuring a smooth workflow while handling sensitive information with the utmost confidentiality. You will be part of a diverse and inclusive team dedicated to public safety and emergency services. If you are detail-oriented, proficient in Microsoft Office, and thrive in a dynamic environment, this temporary position offers a pathway to a permanent opportunity in a positive workplace culture that values work-life balance and professional growth.

Benefits

Leadership and mentorship programs

Professional learning and development

Positive workplace culture

Work-life balance

Public Service Pension Plan

Qualifications

• High School Diploma plus 3 years of administrative experience required.
• Proficiency in Microsoft Office and strong attention to detail is essential.

Responsibilities

• Coordinate daily administrative operations including reception and payroll.
• Prepare confidential documents and maintain filing systems.

Skills

Attention to detail

Multi-tasking

Keyboard skills

De-escalation techniques

Education

High School Diploma

Related administrative experience

Tools

Microsoft Office Suite

Adobe Acrobat Reader

CPIC terminal

Job description

Job Information
Job Title: Administrative Lead
Job Requisition ID: 66274
Ministry: Public Safety and Emergency Services
Location: Lac La Biche
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Temporary - 1 year (May lead to permanent opportunity)
Scope: Open Competition
Closing Date: February 6, 2025
Classification: Administrative Support 5
Salary: $1,913.27 – 2,342.49 bi-weekly ($49,936 – 61,138/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. For more information on diversity and inclusion, please visit: Diversity and Inclusion Policy.

The Ministry of Public Safety and Emergency Services has significant oversight and involvement in public security and emergency services. The department is responsible for the administration of law enforcement, correctional services, policing and police oversight, and public safety. The Ministry also coordinates large-scale emergency and disaster prevention, mitigation, preparedness, response, and recovery programs.

This position provides senior administrative support services to the Lac La Biche Community Corrections Office. You will coordinate the daily administrative operations of the office, which includes reception, payroll, inventory control, data entry, IT coordination, records management, and handling sensitive and confidential information.

Key Responsibilities

Office Reception

• Answer telephones and assist clients, community partners, and the public in person.
• Provide assistance and professionalism to complex clients and utilize de-escalation techniques when needed.
• Provide direction to clients and the public on the process of Probation.
• Provide phone cover for other district offices as needed.

General Office Administration

• Prepare confidential documents, routine correspondence, and Court ordered reports.
• Compose correspondence for the Manager, Supervisor, or Probation Officers.
• Maintain a filing system and manage records according to Records Management Schedules.
• Attend meetings, take minutes, and maintain a Bring Forward System.

Data Entry

• Operate the CPIC terminal to access, manage, and input information.
• Ensure data accuracy across various systems.

Payroll Administration

• Provide support in the area of pay and benefits.
• Review employee timesheets for completion and accuracy.

Site Coordination

• Request and monitor office computer IDs and troubleshoot computer issues.
• Manage office telecommunication equipment.

Inventory Control

• Assist with inventory management and ensure accurate records are maintained.
• Monitor supplies and coordinate supply orders.

Qualifications
A High School Diploma plus a minimum of 3 years of related administrative experience.
Equivalency: Directly related experience or education considered on a one-to-one basis.
Requirements:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and ability to manage multiple tasks
• Strong keyboard skills.
• Proficiency in Adobe/Acrobat Reader.

There is one temporary (1 year) full-time position available. (It may lead to a permanent opportunity).

What We Offer:

• Working for the Alberta Public Service
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
• Public Service Pension Plan (PSPP)

How To Apply
Applicants are advised to provide information that clearly demonstrates how their qualifications meet the advertised requirements. Candidates are required to apply for a job online. Please visit Job Application Resources for more information.

Closing Statement
This competition may be used to fill future vacancies. We thank all applicants for their interest. Only individuals selected for interviews will be contacted.