Admin Lead/Executive Assistant

TRS Staffing Solutions; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading company in engineering is seeking an Admin Lead/Executive Assistant to provide high-level administrative support. The role involves managing schedules, coordinating meetings, and ensuring effective communication within the organization. Ideal candidates will have over three years of experience, strong organizational skills, and proficiency in Microsoft Office. This position offers an opportunity to work closely with senior management in a dynamic environment.

Qualifications

• Proven experience as an Executive Assistant or similar role for more than 3 years.
• Ability to learn new systems and tools quickly.

Responsibilities

• Provide comprehensive administrative support to the Sales Group and President.
• Schedule and organize meetings, ensuring all materials are prepared.
• Serve as the primary point of contact for communications.

Skills

Organizational Skills

Communication

Interpersonal Abilities

Time Management

Tools

Microsoft Office Suite

Job description

Job Title: Admin Lead/Executive Assistant

We are seeking a highly organized and professional Admin Lead/Executive Assistant to join our engineering client's team. The successful candidate will report to the president of the company and will be responsible for managing complex schedules, coordinating meetings, and ensuring smooth communication across all levels of the organization.

Responsibilities:

• Provide comprehensive administrative support to the Sales Group, President, and Partnership Group.
• Schedule and organize meetings, ensuring all necessary materials are prepared and distributed in advance.
• Maintain and prioritize the executive calendars for efficient time management.
• Prepare, review, and organize documents for meetings and presentations.
• Serve as the primary point of contact for internal and external communications, including answering phone calls and welcoming visitors.
• Coordinate travel plans and manage travel-related expenses.
• Assist with the coordination of sales-related activities and meetings.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role for more than 3 years.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to learn new systems and tools quickly.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

To apply, please send your Word-formatted resume to [e-mail].

We thank all applicants for their interest. Only those selected for interviews will be contacted. TRS is an equal opportunity employer.

TRS Staffing Solutions (Canada) Inc. specializes in providing engineers, designers, project managers, and other technical and professional personnel across various industries worldwide.