Administrative Assistant, Facilities and Infrastructure

Lakeland College Canada; Vermilion; On-site; CAD 42,000 - 54,000; Full time

Job summary

Lakeland College Canada is seeking an Administrative Assistant for its Facilities and Infrastructure department. The role involves clerical support, managing work orders, and maintaining computerized systems. Candidates should have strong customer service skills and a minimum of 1 year of college education in a related field. This full-time position offers a competitive salary and benefits.

Benefits

Generous benefit package

Pension plan

Qualifications

• Minimum 1 year of college education in a related field; 2 years preferred.
• Strong customer service and interpersonal skills required.
• Knowledge of Microsoft Office including Word, Excel, and Outlook.

Responsibilities

• Provide clerical support to the College Facilities & Infrastructure department.
• Manage vehicle bookings and assist supervisors with timesheets.
• Compile data for reports and maintain computerized systems.

Skills

Customer service

Interpersonal skills

Organizational skills

Written communication

Verbal communication

Problem-solving

Education

Minimum 1 year of college education in a related field

2 years of college education preferred

Tools

Microsoft Office

Computerized maintenance software

Spreadsheet applications

Job description

Administrative Assistant, Facilities and Infrastructure

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Administrative Assistant, Facilities and Infrastructure

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Lakeland College Canada provided pay range

This range is provided by Lakeland College Canada. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$42,148.00/yr - $53,116.00/yr

Direct message the job poster from Lakeland College Canada

As a global leader in student-managed learning opportunities, we are committed to developing leaders at Lakeland College. It’s something we excel at because of our exceptional team. Their passion and commitment to academic excellence, innovation and achievement is what sets Lakeland apart, as an educator and an employer. Join our team and be part of helping our students take the lead not only into the future, but today.

Key Responsibilities

This position is responsible for providing day to day clerical support to the College Facilities & Infrastructure department, specifically to Transportation, Maintenance, Caretaking, Grounds, and Security. This includes the maintenance of a computerized maintenance system as well as a computerized key system. This position also compiles data for preparing chargebacks, special reports, requisitions, purchase orders, and expense reports for entry into PeopleSoft. This position is a liaison between internal and external departments.

Other duties and tasks include;

• Receive and assign work orders to appropriate department personnel
• Manage vehicle bookings
• Assist supervisors with timesheets and relevant recordkeeping
• Assist in developing/clarifying policies and procedures for the department

Job Requirements

• Minimum 1 year of college education in a related field; 2 years is preferred
• Strong customer service and interpersonal skills
• Organizational, written/verbal communication and problem-solving skills
• Knowledge of Microsoft Office including Work, Excel and Outlook
• Knowledge in computerized maintenance software, spreadsheet applications, and budget processes is an asset
• Ability to assess urgency of inquiries and work orders; ability to maintain composure when dealing with emergency situations

Additional Information

This is a Full-time Permanent AUPE appointment at the Vermilion campus, commencing June 16, 2025. The current salary range is $42,148 - $53,116 per annum and includes a generous benefit package and pension plan.

The competition will remain open until a suitable candidate is found. All resumes are to be submitted electronically on our website www.Lakelandcollege.ca

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered. Those selected for an interview will be contacted.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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