Senior Administrative Assistant

Bombardier Transportation GmbH; Dorval; On-site; CAD 55,000 - 75,000; Full time

Job summary

Bombardier is seeking a Senior Administrative Assistant to support a busy Administrative Centre in Canada. You will prepare purchase-order documentation via Ariba, onboard new staff, manage calendars and correspondence in French and English, and coordinate budgets for the department.

The role requires a college degree in office technology or equivalent and at least eight years of relevant experience, with strong MS Office and communication skills in both official languages.

Qualifications

• You have a college degree in office technology or equivalent.
• You have a minimum of eight (8) years of relevant experience.
• You have excellent communication skills in French and English.
• You have excellent knowledge of MS Office (Word, Excel, Power Point) Outlook and Lotus Notes.
• You are a team player with dynamism, interpersonal skills, judgement and organization.
• You can assess and manage business priorities.

Responsibilities

• Prepare documentation for purchase orders through Ariba.
• Onboard new employees (hire forms, IT equipment, etc).
• Answer and return phone calls and book travel arrangements.
• Manage daily activities and determine important matters from incoming information.
• Schedule meetings and prepare necessary material.
• Communicate with senior management and other organizations on behalf of Director/Leaders.
• Prepare and consolidate expense reports and other financial documents in required formats.
• Update organizational charts.
• Manage/distribute incoming/outgoing mail.
• Write internal and external correspondence in French and English.
• Consolidate and prepare departmental budgets and assist with special projects.

Skills

Bilingual French/English

MS Office Proficiency

Strong communication

Education

College degree in office technology or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

Outlook

Lotus Notes

Job description

When applicable, Bombardier promotes flexible and hybrid work policies.

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Retirement savings plan
• Employee Assistance Program

What are your contributions to the team?

• Prepare the required documentation for purchase orders through Ariba
• Onboarding of new employees (hire forms, order of IT equipment, etc)
• Answer and return phone calls and book travel arrangements.
• Manage daily activities and determine important matters regarding the incoming information.
• Schedule meetings and prepare necessary material.
• On behalf of the Director and Leaders as appropriate, communicate with senior management and other organizations.
• Prepare and consolidate expense reports, other financial documents and prepare all types of documents (correspondence, reports, memos, etc.) in the required styles and formats.
• Update organizational charts.
• Manage / distribute incoming / outgoing mail.
• Write internal and external correspondence in both French and English.
• Be responsible for activities related to the consolidation and preparation of departmental budgets and for any other special projects.

How to thrive in this role?

• You hod a college degree in office technology or equivalent.
• You have a minimum of eight (8) years of relevant experience.
• You have excellent communication skills both spoken and written in French and English.
• You have excellent knowledge of MS office (Word, Excel, Power Point) Outlook and Lotus Notes.
• You are a team player, known for your dynamism, strong interpersonal relations, judgement and organization skills.
• You have the ability to assess and manage business priorities.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job Senior Administrative Assistant

Primary Location Administrative Centre (CA)

Organization Aerospace Canada

Shift

Employee Status Regular

Requisition 14760 Senior Administrative Assistant