On-Site Admin & Operations Coordinator - Maternity Leave

Top Aces (TAI); Saguenay; On-site; CAD 42,000 - 62,000; Full time

Job summary

Top Aces Inc. is seeking a Base Coordinator to cover maternity leave at our Saguenay site. This on-site role provides administrative support to pilots, technicians and visitors, with a focus on organization, safety compliance, and timely communications.

You will manage mail, uniforms, event planning, and office supplies while aligning with our values of service, integrity and teamwork. Bilingual English/French and a valid Quebec driver's license are preferred.

Qualifications

• Minimum 2 years of experience in a similar position.
• Excellent oral and written communication in English and French.
• Strong customer service and interpersonal skills.
• Positive and professional attitude with initiative.
• Strong organizational skills with attention to detail and deadlines.
• Ability to work independently and in a team, in a fast-paced environment.

Responsibilities

• Perform administrative and administrative support activities.
• Greet visitors professionally and manage passes and safety procedures.
• Prepare and process outgoing mail with cost/time balance.
• Manage uniform allocation with technicians and pilots.
• Assist in event planning and support facility maintenance.
• Supply office materials and coordinate with corporate departments.
• Prepare the facility for quarterly employee calls.
• Support Operations with fuel slips and sortie reports.
• Maintain compliance with company policies and procedures.

Skills

Communication skills

Customer service

Organizational skills

Initiative

Teamwork

Education

DEP secretarial or equivalent

Job description

Top Aces Inc. is seeking a Base Coordinator to cover maternity leave at our Saguenay site. This on-site role provides administrative support to pilots, technicians and visitors, with a focus on organization, safety compliance, and timely communications.

You will manage mail, uniforms, event planning, and office supplies while aligning with our values of service, integrity and teamwork. Bilingual English/French and a valid Quebec driver's license are preferred.