Administrative Coordinator

Homewood Health Centre; Victoria; On-site; CAD 56,000 - 58,000; Full time

Job summary

Homewood Health Centre in Victoria is seeking an Administrative Coordinator. This role involves coordinating meetings, handling sensitive information, and managing relationships with stakeholders. With competitive compensation and benefits, you'll play a crucial role in a supportive, innovative team focused on improving lives through mental health and addiction services.

Benefits

Competitive compensation

Comprehensive benefits

Free staff parking

Onsite dining room

Access to fitness facility

Qualifications

• 2 - 3 years of office/clinic/healthcare facility experience
• 1 - 2 years at a senior administrative level
• Expert-level Microsoft Office skills

Responsibilities

• Schedule and prioritize meetings and appointments
• Assist with preparation of meetings, including agenda creation
• Handle sensitive, confidential information timely

Skills

Communication

Attention to detail

Problem-solving

Decision-making

Flexibility

Education

College Diploma in Healthcare or Business Administration

Tools

Microsoft Office

Job description

Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning.

We have an immediate, rewarding career opportunity for an Administrative Coordinator to join our team at Ravensview, part of Homewood Health, the national leader in mental health and addictions treatment in Canada.

What’s in it for you?

• Competitive compensation, comprehensive benefits and RRSP-matching program
• Free staff parking
• Onsite dining room with gourmet meals
• Onsite training including nationally-recognized CARES Program, first aid and the opportunity to develop knowledge of mental health and addictions care in our Ravensview Monthly Grand Rounds Education Series
• Access to professionally-designed fitness facility, serene outdoor spaces for walking and running, and direct access to John Dean Park
  
  

Homewood Ravensview is a private 75-bed mental health, trauma and addiction facility offering evidence-based, medically-led, inpatient services for first responders, military, veterans, executives & professionals, adults, and young adults. Located in North Saanich on 28 acres of forested hillside, Homewood Ravensview offers clients a comfortable and safe environment featuring serene ocean views from spacious rooms, welcoming common areas and a world-class team of physicians, psychiatrists, counsellors and 24-hour nursing professionals.

As our Administrative Coordinator you will be an integral part of a collaborative team focused on delivering seamless services and programs to our clients and customers.

What You’ll Be Doing

• Schedule and prioritize meetings and appointments (live and virtual), make travel arrangements; monitor voicemails and emails, ensure messages are communicated and followed up
• Assist with preparation of meetings, including agenda creation, meeting room set-up, recording and distributing documents and following up on action items
• Monitor and approve electronic timekeeping
• Effectively handle discreet, sensitive, confidential information in a timely manner, redirecting as appropriate
• Manage complex calls and refer queries to appropriate staff for action
• Draft and edit reports, minutes, letters and emails
• Build and maintain positive relationships with internal and external stakeholders and act as a resource for staff
• Create a volunteer program for Ravensview, including develop the strategy and goals, research licensing requirements and create volunteer job descriptions
• Identify the needs of volunteers and liaise with leaders to understand where volunteers may be needed
• Participate in developing the strategy and creating a workplan for the Ravensview store
• Coordinate with vendors regarding product availability, pricing and returns
  
  

What We’re Looking For

• 2 - 3 years of office/clinic/healthcare facility experience with 1 - 2 years at a senior administrative level
• College Diploma in Healthcare or Business Administration preferred
• Expert-level Microsoft Office skills with demonstrated ability to produce creative PowerPoint presentations
• Excellent verbal and written communication skills
• Strong decision-making ability and attention to detail
• Ability to work under pressure in a fast-paced environment, remaining flexible, proactive, resourceful and efficient
• Ability to anticipate the needs of the team and management
• Mature problem-solving and analytical skills
• Highly confidential and professional
  
  

As part of our commitment to the health and safety of our patients, staff and community from COVID-19, and as required by BC Health Authorities, subject to any accommodation required by applicable human rights legislation, Homewood Ravensview requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada.

Homewood Health promotes a fair and competitive compensation model. Pay rates are tailored to reflect differences in operating environments and job requirements. Compensation is influenced by many factors including compensation principles or approach for a role or job function, organizational tenure, experience, qualifications or premium skills, external competitiveness, internal comparability, geography and work performance. Pay range for this position is $56,000 to $58,000.

Homewood Ravensview acknowledges with respect the WSÁNEĆ people on whose territory it operates and recognizes that their historical relationship with the land continues to this day.

Why work with us

Homewood Health is Canada’s largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence, integrity, collaboration and innovation. Our people make a difference!

As an equal opportunity employer, Homewood Health is committed to employment accessibility, diversity, equity and inclusion. For this reason, we encourage applications from members of equity-seeking groups including women, racialized and indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

Join us at Homewood Health and be part of a diverse team helping Canadians live healthier, more productive and fulfilling lives.