Business Administration and Development Coordinator

Prositeweb Inc.; Montreal (administrative region); Hybrid; CAD 54,000 - 75,000; Full time

Job summary

Prositeweb Inc. is seeking an organized, proactive coordinator for a hybrid Montreal-based role combining administrative duties with growth support through prospecting and sales coordination.

The candidate will manage documentation, scheduling, CRM, and follow-ups, coordinate communications and content publishing, and help keep the company structured, visible, and moving forward with new opportunities.

Qualifications

• Must be highly organized with strong prioritization skills.
• Excellent written and spoken communication in French; English is a plus.
• Experience with prospecting and business development support beneficial.

Responsibilities

• Admin and coordination: manage daily administrative tasks, documents, CRM, and information flow.
• Sales prospecting and follow-up: LinkedIn prospecting, qualify new contacts, pre-qualify leads, schedule follow-ups.
• Monitoring and development: identify opportunities, publish content, support events and partnerships, report insights.

Skills

Organization

Communication

French fluency

LinkedIn prospecting

CRM proficiency

Google Workspace

Tools

CRM

Excel

Scheduling tools

Job description

Business Administration and Development Coordinator

Location: Montreal / Hybrid or remote work depending on the organization . Job type: Full-time. Hours: 40 hours per week. Company: Prositeweb Inc.

About the position

Prositeweb is seeking an organized, proactive, and communicative individual for a hybrid role in administration and business development . The successful candidate will play a central role in the smooth operation of the company’s administrative functions, while actively supporting growth through prospecting, opportunity tracking, pre-qualification of incoming leads, and the organization of sales initiatives. This position is ideal for a versatile individual who enjoys structuring, coordinating, and moving projects forward, as well as contributing to the development of new business opportunities.

Main responsibilities

1) Administration and coordination

• To ensure the daily administrative follow-up of the company
• Organize internal documents, files and information
• Carry out the necessary follow-ups with clients, partners or collaborators
• Responding to certain general inquiries and directing requests to the correct place
• Coordinate appointments, calls, meetings and reminders
• Update tracking tools, contact lists, spreadsheets and CRM
• Assisting with the preparation of basic administrative documents, submissions, or presentations
• Ensuring the smooth flow of information between the different activities of the company

2) Sales prospecting and follow-up

• Conduct targeted prospecting activities, particularly on LinkedIn
• Research and qualify new contacts or potential companies
• Conduct initial follow-ups with prospective clients
• Responding to incoming calls or requests using a pre-qualification approach
• Identify the initial needs of prospects and gather relevant information
• Schedule follow-up appointments or calls with management
• Keep information related to business opportunities up to date
• Ensure structured and regular follow-ups

3) Monitoring, visibility and support for development

• Identify relevant opportunities for the company: events, calls for tenders, partnerships, visibility opportunities
• Identify interesting strategic events or networking activities
• Contribute to the commercial organization and monitoring of development initiatives
• Publish content on social media using materials already prepared by the team
• Perform simple coordination tasks related to the company’s digital presence
• Report opportunities, trends, or useful information to management

Approximate job breakdown

• 50% administration and coordination
• 30% prospecting and sales follow-up
• 20% monitoring, opportunity research, events, sales organization and distribution of provided content

Desired profile

• Excellent organization and a good sense of priorities
• Good ability to manage multiple files simultaneously
• Fluency in written and oral communication
• Comfort with calls, follow-ups and professional exchanges
• Ability to work independently and in a structured manner
• Initiative and practicality
• Interest in business development and company growth
• Good command of common digital tools

Requirements and strengths

• Experience in administration, coordination, customer service, sales support, or business development
• Knowledge of LinkedIn for prospecting or professional networking
• Ability to use tools such as Google Workspace, Excel, CRM, scheduling platforms, or collaborative tools
• Good quality of written and spoken French
• Functional English is an asset
• Experience in an SME or agency environment: a significant asset

What we are looking for most

We are looking for someone capable of:

• keep the administration well structured
• actively support prospecting efforts
• ensure proper follow-up of opportunities
• to help the company stay organized, visible and moving forward

This position is neither a sales management role nor a full-fledged marketing role. It is a key role in coordination, sales support, and organization .

Job priorities in case of overload

• Lead and inbound call tracking
• Prospecting and follow-ups
• Monitoring and opportunities
• Social media posts

You will join a growing company with a clear vision, a versatile environment, and a concrete role in the organization and development of activities. You will contribute directly to the company’s internal structure and the creation of new opportunities.