Administrative Coordinator

OMERS; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

OMERS seeks a highly motivated Administrative Coordinator to support the retail team at Square One Shopping Centre, Mississauga. This role involves significant administrative tasks, including calendar management, organizing events, and supporting leadership, ideal for someone with strong communication and multitasking skills. The successful candidate will thrive in a dynamic environment that promotes professional growth and a people-first culture.

Qualifications

• Minimum 3 years of experience in high-level administrative roles.
• Experience in shopping centre administration or similar industry is preferred.
• Proficiency in Microsoft Office Suite required.

Responsibilities

• Manage the Director's calendar, emails, and inbox with discretion.
• Coordinate boardroom bookings and event logistics.
• Assist with operational and administrative duties for the Director.

Skills

Communication

Interpersonal skills

Attention to detail

Multitasking

Resourcefulness

Education

University Degree or College Diploma

Tools

Microsoft Office Suite

Job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise, and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer, and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships, and places, we generate meaningful returns for OMERS members, enhance value for our capital partners, and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Why join us?

We are looking for a highly motivated Administrative Coordinator to join our retail team located at Square One Shopping Centre in Mississauga. Reporting to the Director, this role will be responsible for providing administrative support to both the Director (75%) and Senior Property Manager (25%). Other duties include supporting the Director on various administrative tasks related to managing and operating Square One Shopping Centre.

You will be a key member of an engaged, high-performing team—part of a world-class culture that prioritizes people development and focuses on long-term growth. We take pride in leading the industry by earning respect through every interaction and every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners, while striving to produce outstanding results.

As a member of this team, you will be responsible for:

• Demonstrating professionalism that supports inclusion, ensures confidentiality, and exemplifies the Oxford Way
• Booking and coordinating boardrooms and meeting rooms, including catering and setup
• Supporting team events, property tours, and other activities as required
• Taking, refining, and distributing meeting minutes promptly
• Assisting the Director, Senior Property Manager, and Assistant Property Manager with operational and administrative duties
• Attending meetings, assisting with follow-up, and ensuring ongoing projects stay on track
• Organizing event logistics such as catering and venue setup for high-level meetings
• Managing vendor setups, departmental communications, expense reports, and travel arrangements
• Managing the Director’s calendar, emails, and inbox with discretion and confidentiality
• Supporting employee onboarding, invoicing, and special projects as needed
• Coordinating stakeholder events, marketing activities, and property tours

To succeed in this role, you have:

• Minimum 3 years of experience in high-level administrative roles
• Experience in shopping centre administration or a similar industry
• A University Degree or College Diploma
• Proficiency in Microsoft Office Suite, especially PowerPoint
• Excellent communication and interpersonal skills
• Attention to detail, resourcefulness, and ability to multitask under pressure
• Event planning experience is an asset
• High typing speed and accuracy
• Sound judgment and discretion in handling confidential information

Oxford’s purpose is to strengthen economies and communities through real estate. Our people-first culture is best when our workforce reflects the communities we serve. We are an equal opportunity employer committed to an inclusive, barrier-free recruitment and employee experience, supported by Employee Resource Groups, our Purpose@Work committee, and recognition programs.