Resourcing Administrative Coordinator

AECOM; Mississauga; On-site; CAD 60,000 - 75,000; Full time

Job summary

AECOM is seeking a Resourcing Administrative Coordinator in Mississauga. This role involves coordinating recruitment needs, supporting project management, and ensuring compliance with company policies. Ideal candidates have a BA/BS degree and 2+ years experience in a related field.

Benefits

Comprehensive benefits

Flexible work options

Employee assistance program

Employee stock purchase plan

Qualifications

• 2 years of relevant experience in project/program management or equivalent.
• Experience in onboarding and mobilization of resources.
• Strong analytical skills and ability to deliver complex projects.

Responsibilities

• Support resources including coordinating owner requests.
• Assist Resource Manager with recruitment and management of deployment timescales.
• Provide consolidated reporting regarding resourcing metrics.

Skills

Project management

Administrative support

Stakeholder management

Excel proficiency

Education

BA/BS

Job description

Join to apply for the Resourcing Administrative Coordinator role at AECOM

Join to apply for the Resourcing Administrative Coordinator role at AECOM

Get AI-powered advice on this job and more exclusive features.

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking a Resourcing Administrative Coordinator to be located in Mississauga. This position requires the candidate to be in the office 5 days a week.

Job Responsibilities will include, but not be limited to :

• Support resources including coordinating owner requests and managing deployment timescales.
• Coordinating with the corporate organization to identify, fulfill and/or coordinate recruitment needs and managing a pipeline of resources.
• Assists Resource Manager to ensure that resourcing needs are fulfilled and that an accurate forecast is maintained in collaboration with the client.
• Assists Resource Manager to ensures that robust resourcing plans are developed and implemented for succession planning and performance issues.
• Assists Resourcing team to execute recruitment efforts, onboarding, and mobilization of resources.
• Provides consolidated reporting with respect to resourcing in line with the agreed metrics.
• May provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects.
• May manage the set up and maintenance of document control / records management for multiple projects and Project Managers.
• Ensures that all local practices and activities comply with company policies and procedures.

Qualifications

Minimum Requirements:

• BA/BS + 2 years of relevant experience in project/program management and/or administrative experience or a demonstrated equivalency of experience and/or education

Preferred Requirements:

• 3+ years of relevant experience in project/program management and/or administrative experience a plus
• Proven expertise in supporting project management teams and relevant technical domains to effectively deliver complex projects.
• Experience in onboarding, and mobilization of resources.
• Experience with reporting, and analyzing results, in Excel.
• Extensive experience in supporting teams to execute complex projects and programs successfully.
• Technical expertise complemented by an ability to analyze and synthesize complex technical information, tailoring communication to meet the needs of specific stakeholder groups, and identifying key engagement and communication opportunities.
• Demonstrated experience in managing stakeholder relationships and providing insightful reporting to support effective decision-making.

Additional Information

• This position does not include sponsorship for Canada work authorization, now or in the future.
• Relocation and/or per diem benefits are not offered.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10129661

Business Line: Geography OH

Business Group: DCS

Strategic Business Unit: AME Support

Career Area: Administration

Work Location Model: On-Site

Legal Entity: AECOM Canada ULC

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Architecture and Planning, Civil Engineering, and Construction

Referrals increase your chances of interviewing at AECOM by 2x

Get notified about new Administrative Coordinator jobs in Mississauga, Ontario, Canada.

Executive Assistant & Office Coordinator

Mississauga, Ontario, Canada CA$95,000.00-CA$100,000.00 23 hours ago

Project Coordinator and Executive Assistant

Toronto, Ontario, Canada CA$100,000.00-CA$120,000.00 2 weeks ago

Greater Toronto Area, Canada CA$110,000.00-CA$120,000.00 2 weeks ago

Executive Assistant (12 to 18-month contract)

Toronto, Ontario, Canada $70,000.00-$77,000.00 13 hours ago

ScotiaMcLeod Administrative Associate - Rosedale

Executive Assistant and Facilities Administration

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.