Senior Administrative Coordinator

JLL; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Join JLL as a Senior Administrative Coordinator, where you will support the Leasing Leadership Team and play a vital role in managing leasing activities and communications. With a focus on organization and teamwork, this position offers you the chance to develop your career in a leading real estate firm. You will coordinate various projects, including travel and meetings, while contributing to a supportive and diverse work environment. If passionate about commercial real estate and ready to make an impact, apply today!

Benefits

Comprehensive benefits plan

Supportive and diverse work environment

Qualifications

• Minimum 4 years of work experience in a corporate setting.
• Experience in the real estate industry preferred.
• Familiarity with retail leasing and reading leases preferred.

Responsibilities

• Provide administrative support to the Leasing Leadership Team.
• Maintain leasing status reports and keep accurate records.
• Coordinate travel bookings and complete expense reports.

Skills

Organizational skills

Communication skills

Mathematical skills

Creative problem-solving

Tools

Word

Excel

PowerPoint

Adobe Illustrator

Yardi Systems

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL is seeking an Senior Administrative Coordinator who will work closely with the Leasing team on leasing and related activities as well as other projects on an as needed basis.

WHAT YOU’LL BE DOING

• Provide administrative support to Leasing Leadership Team including Executive Vice President, National Shopping Centre Leasing and Vice Presidents, Leasing.

• Provide and compile essential data to Leasing Leadership Team on Tenant Sales and Category Sales, for individual properties in an effort to maximize property performance

• Maintain leasing status reports, and keep accurate records with respect to potential tenants for new and existing properties

• Update and maintain leasing activity plans for shopping centres

• Provide assistance and communication with Shopping Centre Managers in the region

• Initiate follow-up calls with retailers on status of proposal letters, TPF’s, and legal documents (leases, lease amending agreements), as needed

• Assemble property packages (property sales report, occupancy, traffic reports, etc.) for Tenant pitch decks

• Participate in meetings with retailers, track opportunities within the portfolio

• Meeting preparation including but not limited to ICSC conferences, conference calls, or group meetings/events, preparation and distribution of documents for meetings, assistance with selection and distribution of materials as required

• Handle conference coordination and preparation, including but not limited to collaboration with marketing, booking events, handling team travel plans, securing hotels, booking dinners, assisting with booth logistics

• Coordinate travel bookings, including flights, hotels, car rentals, etc; complete expense reports on a monthly basis

• Manage leadership team calendars and select correspondences. Be responsible for reoccurring team meetings, take notes and minutes during meetings, circulate as needed

WHAT YOU’LL BE DOING

• Minimum 4 years of work experience in corporate setting

• Experience within real estate industry preferred

• Familiarity with retail leasing, and reading leases preferred

• The position is ideally suited for an assertive, self-directed, self-confident individual who is approachable, cheerful and achievement ordinated

• Must possess excellent organizational, communication, and mathematical skills

• Ability to connect quickly with people in a poised, convincing and enthusiastic way; Understanding people well and using that understanding effectively in motivating/persuading others to act, will be an important aspect of the job

• Ability to work at a fast pace and cooperatively with people; Team work and collaboration and flexibility within the company is essential

• Operate with a strong sense of urgency and initiative

• Ability to react quickly to changing environment, priority tasking and evolving situations

• Ability to make decisions under pressure, generally calling on other people’s ideas and advice

• Creative problem-solving skills

• Proficient in Word, Excel, PowerPoint

• Knowledge of Adobe Illustrator and/or Yardi Systems an asset

• Ability to travel as needed

WHAT’S IN IT FOR YOU

• Join an industry leader and shape the future of commercial real estate

• Deep investment in cutting-edge technology to power your work

• Comprehensive and competitive benefits plan

• A supportive, caring and diverse work environment designed for your growth and well-being

Location:

On-site –Toronto, ON

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.