Administrative Coordinator

Queen's University; Kingston; On-site; CAD 55,000 - 75,000; Full time

Job summary

Une université de premier plan au Canada recherche un Coordinateur Administratif pour soutenir les opérations financières et l'analyse des frais étudiants. Le titulaire du poste sera responsable de diverses responsabilités, y compris la gestion des transactions financières et la préparation de rapports pour soutenir la prise de décisions stratégiques. Les candidats doivent être titulaires d'un diplôme en administration ou en finance et posséder une solide expérience d'analyse et de gestion budgétaire.

Qualifications

• Expérience en analyse financière et en gestion de budgets essentielle.
• Capacité à préparer des rapports financiers pour la prise de décision.
• Connaissances des politiques universitaires et financières.

Responsibilities

• Traite les transactions financières, surveille l'activité des comptes.
• Prépare des rapports et analyse des données financières.
• Assure la conformité avec les politiques et procédures de l'université.

Skills

Analyse financière

Gestion des transactions

Conseil financier

Préparation de budgets

Suivi des dépenses

Education

Diplôme en administration des affaires ou finance

Job description

A Brief OverviewReporting to the Manager, Business Operations and Analysis, the Administrative Coordinator is responsible for supporting the administration of financial aid and student accounts, which includes monitoring account activity and ensuring the accuracy and validity of award and account transactions. The coordinator is responsible for supporting all aspects of financial aid and student fees, including data management and related analysis and processes. The incumbent plays a key supportive role by providing financial analysis, including information required for strategic planning purposes and statistical reporting pertaining to Queen's University student financial assistance programs and ministry student fee related policies. The incumbent assists in preparing reports, analyzing data, audit considerations, account maintenance and support/monitoring of transactions. The coordinator serves as a critical knowledge support person for the financial aid and student fees portfolio.This position performs various accounting and financial administration duties, analyzes information, prepares various financial reports to assist with decision making, and monitors financial activity to ensure compliance with policies, procedures, and other requirements. This position assists departments with preparing and/or monitoring their budgets and overall expenses. This position also provides administrative support and advice as needed.This position performs various accounting and financial administration duties, analyzes information, prepares various financial reports to assist with decision making, and monitors financial activity to ensure compliance with policies, procedures, and other requirements. This position assists departments with preparing and/or monitoring their budgets and overall expenses. This position also provides administrative support and advice as needed.

What you will do

• Processes financial transactions, monitors account activity and banking, identifies variances, and prepares journal entries.
• Performs financial administration activities related to budgets and accounts, ensures financial controls are in place, and provides financial process advice in line with university policies and procedures.
• Identifies concerns or irregularities in accounts.
• Gathers and analyzes various types of financial data to support decision making.
• Coordinates information prepared by others to support budget preparation and planning. Liaises with senior staff and external funding agencies with respect to budgets, reporting and audits.
• Approves expenses for daily operations such as purchasing office supplies, software, computers, and furniture.
• Ensures on-going contracts with individuals receive approval and are documented and processed.
• Provides advice and administrative support on the processes and tracking of various development projects and awards.
• Prepares documentation for various tax filings, working with external accountants to ensure proper recording of details.
• Coordinates project proposals. Acts as a contact person and maintains records of student involvement in various programs.
• Works with external and internal auditors to provide information, supporting documentation necessary to facilitate audits and reviews.
• Maintains organized electronic and hard copy of financial files for the unit and adhere to internal audit policies.
• Other duties as required in support of the department and/or unit.