Operations Support Coordinator

Titan Energy Services Ltd.; Grande Prairie; On-site; CAD 42,000 - 52,000; Full time

Job summary

Titan Energy Services Ltd. in Grande Prairie, AB, is seeking an Operations Support Coordinator to join our hands-on oilfield service team. The role focuses on documentation, scheduling support, and record management while assisting dispatch and operations with non-field duties.

You are highly detail-oriented, organized, and capable of multitasking in a fast-paced environment. Prior experience in office admin and familiarity with scheduling systems is an asset.

Qualifications

• 2–4 years of administrative experience in a fast-paced environment.
• Experience supporting operations, dispatch, or logistics teams is an asset.

Responsibilities

• Purchasing & Vendor Management: Manage the PO system, accurate coding, descriptions, and tracking; invoice reconciliation; vendor list maintenance.
• Travel & Accommodation Coordination: Book and manage hotel accommodations for field staff, track costs and usage; communicate details to field crews.
• Dispatch & Scheduling Support: Assist with daily scheduling and dispatch of crews, vehicles, and equipment; coordinate mobilization/demobilization; maintain logs and reports.
• Equipment & Fleet Records: Track rental equipment usage and returns; maintain driver records; schedule inspections and maintenance.
• Office & Records Management: Handle mail/courier shipments; maintain organized records and reports; prepare and distribute documents; respond to calls and emails.
• General Administrative Support: Support Branch Manager; maintain organized office; handle customer-related documents and service reports.

Skills

Organization

Multitasking

Communication

Adaptable

Tools

Basecamp

Microsoft Office

Job description

Titan Energy Services Ltd., a privately owned oilfield service company, is looking for a highly motivated individual to join our growing team as an Operations Support Coordinator. The successful candidate will be a demonstrated team player with a strong operations background, hands on experience in Oil & Gas pumping operations, familiarity with basic accounting and capable of working in a fast-paced entrepreneurial environment.

The Operations Support Coordinator provides administrative and coordination support to the branch, ensuring efficient day-to-day operations. This role focuses on documentation, scheduling support, communication, and record management while assisting dispatch and operations teams with non-field, non-supervisory duties.

Reporting directly to the Branch Manager, the ideal candidate will be responsible for:

Core Responsibilities:

Purchasing & Vendor Management:

• Manage the Purchase Order (PO) system — accurate coding, clear descriptions, and tracking.
• Enter and reconcile vendor invoices; follow up on discrepancies.
• Maintain the approved vendor list and source competitive pricing.

Travel & Accommodation Coordination:

• Book and manage hotel accommodations for field staff, tracking cost and usage.
• Communicate travel and lodging details to field crews.

Dispatch & Scheduling Support:

• Assist with daily scheduling and dispatch of crews, vehicles, and equipment.
• Coordinate mobilization/demobilization of personnel and equipment.
• Maintain dispatch logs, crew schedules, and daily operational reports.
• Monitor field activity (incl. via Samsara) and communicate schedule changes to crews, customers, and management.

Equipment & Fleet Records:

• Track rental equipment usage, documentation, and timely returns.
• Maintain driver records — logs, inspection reports, authorized-driver documentation.
• Support scheduling of equipment inspections and maintenance.

Office & Records Management:

• Coordinate incoming/outgoing mail and courier shipments.
• Maintain organized records, spreadsheets, and reports for management review.
• Prepare and distribute customer-related documents and service reports.
• Respond to calls, emails, and service requests in a professional, timely manner.
• Provide general administrative support to the Branch Manager and maintain an organized office.

Key Attributes, Competencies & Qualifications:

Personal Qualities:

• Highly organized with strong attention to detail.
• Strong multitasking and time management skills.
• Effective communicator with a professional and team-oriented approach.
• Adaptable and able to adjust to changing priorities.

Technical Skills:

• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PDF tools).
• Experience with scheduling and document management systems (e.g., Basecamp).
• Strong data entry, tracking, and reporting capabilities.

Qualifications & Experience:

• 2–4 years of administrative experience in a fast-paced environment.
• Experience supporting operations, dispatch, or logistics teams is an asset.

This job is based in Grande Prairie, AB. This is an in-person position, Monday to Friday. Salary will be commensurate with experience.

We thank all those applicants for their interest and time in applying. Due to the expected response volume, only those considered for an interview will be contacted.