Administrative Assistant - St. Joseph School (Coaldale)

Holy Spirit Catholic School Division; Coaldale; On-site; CAD 33,000 - 47,000; Full time

Benefits offered by this job

100% employer paid benefits

Job summary

Holy Spirit Catholic School Division is seeking an Administrative Assistant for St. Joseph School in Coaldale. The role is 35.0 hours per week over 10 months, starting as soon as possible. The successful candidate will support administration and staff, manage office tasks, and handle confidential information with discretion.

Strong math/accounting skills are a plus. The position is governed by CUPE 1825. The starting rate is $29.28 per hour, with a comprehensive benefits package for employees.

Qualifications

• Two-year diploma in business administration and accounting background is preferred.
• One-year office experience within a school setting is preferred.

Responsibilities

• Under the direction of the Principal, provides support to school and division administration, staff, and educational partners.
• Carry out day to day tasks to effectively run the school office.
• Maintain confidentiality as a top priority.
• No direct reports or supervisory responsibilities.

Skills

Public relations

Communication

Organizational skills

Time management

Team collaboration

Initiative

Education

Two‑year diploma in business administration

Tools

Google Workspace

Publisher

Word

Excel

PowerSchool

Dossier

PASI

SchoolCash/KEV

PowerSchool Atrieve ERP

Job description

Administrative Assistant – St. Joseph School (Coaldale)

We are looking to hire a continuous 35.0 hour per week Administrative Assistant (10 month) at St. Joseph School in Coaldale. This assignment is to commence as soon as possible. Having strong mathematical and/or accounting skills is considered an asset. This position is covered by the CUPE 1825 collective agreement. Please quote Posticng #4067905.

Under the direction of the Principal, the Administrative Assistant provides support to school and division administration, staff and educational partners. Through a collaborative team-based structure, they will carry out day to day tasks as assigned to effectively and efficiently run the school office. Confidentiality is of utmost importance. This position does not have any direct reports or supervisory/managerial components.

Qualifications

• Two-year diploma in business administration and accounting background is preferred.
• One-year office experience within a school setting is preferred.

Technical Skills

• Knowledge of office equipment (photocopiers, phone systems, laminators, etc.);
• Able to work in Google platform (Google Drive, Mail, Docs, Sheets, Calendar, Slides, etc.);
• Knowledge of Microsoft Office programs (Publisher, Word, Excel);
• Website maintenance;
• Student Information Systems (currently PowerSchool, Dossier, PASI);
• Division/School financial platform (currently SchoolCash/KEV);
• Leave management system (currently PowerSchool Atrieve ERP).

Interpersonal Skills

• Public relations skills;
• Communication skills (both written and oral);
• Telephone etiquette;
• Organizational skills;
• Time management;
• Collaborative team member;
• Willingness to take required training specific to job duties;
• Able to work under deadlines;
• Capacity to work independently and show initiative.

The starting rate for this position is $29.28 per hour. Holy Spirit Catholic School Division offers a 100% employer paid comprehensive benefit package, supporting the wellness of our employees and meeting the needs of their families.

For more information regarding this position, please contact the principal of the school, Ms. Kathy Jones at 403-345-3373.

By virtue of the submission of an application, the applicant agrees that the principal or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the application has listed a reference for that employer.