Administrative Assistant at St. Jerome's School

East Central Alberta Catholic Schools; Vermilion; On-site; CAD 42,000 - 52,000; Full time

Job summary

East Central Catholic School Division is seeking a 1.0 FTE Administrative Assistant for St. Jerome's School in Vermilion, Alberta. The role supports the school office and staff with a broad range of duties in a busy environment.

Responsibilities include receptionist tasks, data entry in PowerSchool, mail handling, filing, and coordinating communications. A high school diploma and proficiency with Google Apps and Microsoft Office are required.

Qualifications

• High School Diploma required.
• Computer experience with Google Apps and Microsoft Office.
• Good telephone and communication manners; excellent organizational skills.
• Experience managing school or office finances including deposits, reconciliations, and confidential records.
• Ability to work as an active team member in a busy school office.

Responsibilities

• Oversee operations of the school main office.
• Answer phones, greet visitors, and assist students and staff.
• Input student schedules in PowerSchool; submit credentials to Alberta Education; enter staff absences in Atrieve.
• Prepare newsletters, coordinate bookings, and assist with parent/teacher interviews.
• Manage purchases, monthly reconciliations, accounts payable/receivable, and deposits.

Skills

Communication

Organization

Team player

Adaptability

Education

High school diploma

Tools

PowerSchool

Atrieve

Google Apps

Microsoft Office

Job description

Administrative Assistant at St. Jerome's School

East Central Alberta Catholic School Division invites applications for the position of 1.0 FTE Administrative Assistant at St. Jerome's School in Vermilion, Alberta. St. Jerome's School is a K-12 school that serves students in and around the Vermilion area.

Upon successful completion of the probationary period, employment will be a permanent position. This position will commence on October 1, 2026, and is subject to the Canadian Union of Public Employees (CUPE) Local 5352 Collective Agreement. This position is responsible for overseeing the operations of a school main office, which include implementing a broad range of support to an individual or group of individuals in an office, between offices, and/or departments.

This position involves but is not limited to the following duties:

• Extensive understanding regarding divisionally implemented software platforms i.e.. PowerSchool, Atrieve, Google, Microsoft Office (Word, Excel), etc.
• Extensive receptionist work. Answers phones, assists students and staff, greets and directs visitors, takes messages and information.
• Provide Office/Program support - mail, filing, unpacking, forms, registrations, photocopying, maintaining office supplies, bank deposits.
• Provide a variety of services directly involving students and staff such as but not limited to inputting student schedules in PowerSchool, submitting student credentials to Alberta Education; absence-entry for staff on Atrieve.
• Preparing monthly newsletters, community use bookings/invoicing, setting up appointments for parent/teacher interviews, school agendas, preparing confidential and non-confidential materials.
• Responsible for accounts such as but not limited to the following: purchasing/ordering for the school, monthly reconciliation of accounts, management of accounts payable and receivable; receipt money, i.e. concession, lunch program, small amounts.
• Other duties as assigned by the school administration.

Desired Education and Experience:

• High School Diploma
• Computer experience and program applications (Google Apps-Suite/Microsoft applications; Power School)
• Good telephone and communication manners and have excellent organizational skills
• Experience managing school or office finances including receipting, deposits, account reconciliation, and maintaining confidential records.
• Experience with financial record keeping, budget monitoring, and reconciling accounts using accounting software.
• Ability to work as an active team member
• Be able to accept a busy environment, handling several situations at one time

Upon hiring, the successful applicant MUST provide the following:

• a recent Criminal Record Check including Vulnerable Sector Check
• a recent Intervention Record Check (please send email-request to [e-mail])
• signed Support Staff Conditional Offer of Employment
• Confidentiality Agreement
• Technology User Agreement
• a valid Social Insurance Number in the current legal name

Competition No. SS01-2627-STJ

East Central Catholic School Division

1018 1 Ave Wainwright, Alberta T9W 1G9

[e-mail]

In applying for this position, it is understood that East Central Catholic School Division has permission to contact references or any past or present employers of the applicant.

This competition will close when suitable applicants are found.