Administrative Assistant - St. Joseph School (Coaldale)

Holyspirit; Coaldale; On-site; CAD 45,000 - 61,000; Full time

Benefits offered by this job

Employer-paid benefits

Job summary

Holy Spirit Catholic School Division in Coaldale is seeking an Administrative Assistant for St. Joseph School. The role is 35 hours per week, 10 months, starting as soon as possible with a competitive hourly rate and comprehensive benefits.

The incumbent will support the principal and school team, manage routine tasks, and maintain confidential information with care. The successful candidate will have a two-year diploma in business administration and accounting and at least one year of office

Qualifications

• Two-year diploma in business administration and accounting preferred.
• One-year office experience in a school setting preferred.
• Strong math and/or accounting skills are assets.
• Confidentiality is essential for office operations.
• Position covered by CUPE 1825.

Responsibilities

• Provide support to school and division administration, staff and educational partners.
• Carry out day-to-day tasks to run the school office efficiently.
• Maintain confidentiality in all duties.

Skills

Public relations

Communication

Telephone etiquette

Organizational skills

Time management

Team player

Training willingness

Deadline-driven

Initiative

Education

Business administration & accounting diploma

Tools

Google Drive/Docs

Microsoft Office

Website maintenance

PowerSchool

Dossier

PASi

SchoolCash/KEV

PowerSchool Atrieve ERP

Job description

ADMINISTRATIVE ASSISTANT – St. Joseph School (Coaldale)

This position is open to all internal and external candidates. Prior to employment, successful applicants must provide supporting documents as outlined on our New Employees page.

We are looking to hire a continuous 35.0 hour per week Administrative Assistant (10 month) at St. Joseph School in Coaldale. This assignment is to commence as soon as possible. Having strong mathematical and/or accounting skills is considered an asset. This position is covered by the CUPE 1825 collective agreement. Please quote P osti n g #4067905.

Under the direction of the Principal, the Administrative Assistant provides support to school and division administration, staff and educational partners. Through a collaborative team-based structure, they will carry out day to day tasks as assigned to effectively and efficiently run the school office. Confidentiality is of utmost importance. This position does not have any direct reports or supervisory/managerial components.

E D U C A T I O N :

• Two-year diploma in business administration and accounting background is preferred.

W O R K E P R I E N C E :

• One-year office experience within a school setting is preferred.

TECHNICAL S KILL S :

• Knowledge of office equipment (photocopiers, phone systems, laminators, etc.);
• Able to work in Google platform (Google Drive, Mail, Docs, Sheets, Calendar, Slides, etc.);
• Knowledge of Microsoft Office programs (Publisher, Word, Excel);
• Website maintenance;
• Student Information Systems (currently PowerSchool, Dossier, PASI);
• Division/School financial platform (currently SchoolCash/KEV);
• Leave management system (currently PowerSchool Atrieve ERP).

IN T E R P E R S O N A L S K I L L S :

Excellent:

• Public relations skills;
• Communication skills (both written and oral);
• Telephone etiquette;
• Organizational skills;
• Time management;
• Collaborative team member;
• Willingness to take required training specific to job duties;
• Able to work under deadlines;
• Capacity to work independently and show initiative.

The starting rate for this position is $29.28 per hour. Holy Spirit Catholic School Division offers a 100% employer paid comprehensive benefit package, supporting the wellness of our employees and meeting the needs of their families.

For more information regarding this position, please contact the principal of the school, Ms. Kathy Jones at 403-345-3373.

Application package must include the following:

• A cover letter addressed to: Anthea Boras, Deputy Superintendent of Schools;
• Resume;
• Documentation which would support the education requirements for this position;
• Contact information for 3 references.

Please note: This position will remain open until a suitable candidate is found. We wish to thank all applicants in advance for submitting résumés, however only those candidates selected for interviews will be contacted.

By virtue of the submission of an application, the applicant agrees that the principal or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the application has listed a reference for that employer.