Administrative Assistant, Regional Office Ottawa

Public Service Alliance of Canada; Ottawa; On-site; CAD 94,000 - 106,000; Full time

Benefits offered by this job

Group benefits

Flexible work arrangements

Pension plan

Vacation time

Professional development

Job summary

Public Service Alliance of Canada (PSAC) in Ottawa is seeking an Administrative Assistant to provide comprehensive administrative and secretarial support to the Regional Office. You will work under the Associate Director to ensure timely and credible operations, collaborating with a bilingual team.

The role requires secretarial training or relevant experience, strong Word/Excel skills, and fluency in English and French.

Qualifications

• Successful completion of business and/or secretarial training, OR equivalent experience normally provided through several years of providing administrative services relevant to the duties of the position.
• Good knowledge of the Public Service Alliance of Canada; knowledge of the trade union objectives and equity principles.
• Ability to transcribe, type and perform word processing using Microsoft Word.
• Ability to use spreadsheets (Excel) and database software (Access).
• Proficiency in spelling, vocabulary and grammar.
• Ability to communicate orally and in writing in English and French.
• Ability to work cooperatively with others in a team environment; work independently under deadlines.
• PC proficiency: Windows, e-mail, FrontPage, Internet; ability to prioritize tasks under pressure.

Responsibilities

• Provide comprehensive administrative services to the Regional Office.
• Carry out secretarial and clerical duties to ensure efficient operations.
• Draft, format, and edit documents and correspondence.
• Maintain records and coordinate scheduling, meetings and travel arrangements.
• Support data entry, database maintenance and basic reporting.

Skills

Word processing

Bilingual English/French

Teamwork

Time management

Communication

Education

Secretarial training

Tools

Microsoft Word

Excel

Access

FrontPage

Windows

Email

Internet

Job description

## Administrative Assistant, Regional Office OttawaApply: Ottawa, ON: Full time: Posted 5 Days Ago: End Date: October 26, 2026 (11 days left to apply): JR100187**Vacancy Status:**Existing Vacancy**Branch:**Regional Offices Branch (ROB)**Employment Type:**Indeterminate, Full time**Position Linguistic Designation:**Bilingual (English, French)**Position Global Linguistic Level:**C1**Classification Level:**Band 8**Annual Salary:**$94,241.00 - $106,072.00 + $2,002.23 Bilingual Bonus**Union:**Canadian Union of Labour Employees - CULE II**Location:**Ottawa, ON**Search Area:**Internal, Membership, Public**Employment Equity Designation:**As a result of the PSAC Workforce and Availability Analysis and in accordance with the PSAC Employment Equity Plan, preference for this position will be given to a qualified person from one of the following groups:Racially Visible**About the Public Service Alliance of Canada (PSAC)**PSAC was created in 1966 and is a union that has proudly represented more than 245,000 workers across Canada and beyond. We stand up for fairness, equity, and better workplaces. We know our strength is in our people.Headquartered in Ottawa with regional offices nationwide, PSAC has led countless successful campaigns for workers’ rights and social justice. We believe in standing together and supporting the people who make our union work every day.For more information about our victories, please visit our website at https://psacunion.ca/ **Note: The results of this process may be used for future hiring.** **About the role** As part of the Regional Office Team, the Administrative Assistant provides comprehensive administrative services that enable the Regional Office to fulfill its role in a timely and credible manner. Under the direction of the Associate Director, maintains the administrative aspects of the Regional Office while carrying out a wide variety of administrative, secretarial and clerical responsibilities to ensure efficient operation of the Regional Office. **What we are looking for** **Education & Experience:*** Successful completion of business and/or secretarial training, OR equivalent experience normally provided through several years of providing administrative services relevant to the duties of the position. **Skills & Knowledge:*** Good knowledge of the Public Service Alliance of Canada;* Knowledge of the trade union objectives and activities and commitment to union and equity principles. **Abilities:*** Ability to effectively transcribe type and perform word processing functions using Microsoft Word.* Ability to use spreadsheets (ideally Excel) and database software (ideally Access);* Proficiency in spelling, vocabulary and in the application and usage of grammar;* Ability to communicate orally and in writing in English and French:* Ability to work cooperatively with others in a team environment;* Proficiency in the use of a personal computer including ability to use Windows, e mail, FrontPage, and Internet;* Ability to work independently and determine priorities under strict deadlines. **Personal suitability:*** High degree of initiative, good judgment and problem-solving. ## **What you need to know*** Second language skills as per the Common European Framework of Reference for Languages (CEFR) will be assessed. Valid federal SLE results may be accepted.* A combination of education, experience, and demonstrated performance may substitute for formal academic requirements.* PSAC welcomes applications from candidates with diverse and international experience.* PSAC does not use Artificial Intelligence (AI) to screen, assess, or select candidates.* Interviewed candidates will be notified of the hiring decision within 45 days of their final interview.* While we appreciate every applicant’s interest, only those selected for further consideration will be contacted.* A full job description is available on request. Please contact [e-mail]## **Why work with us**Should you share PSAC's values and commitment, recognize the significance of the labour movement, and advocate for workers' rights, PSAC extends an invitation to join our team and actively contribute to a community dedicated to social justice, fairness, equity, and the well-being of workers. Below, you will find an overview of our comprehensive rewards and benefits package:* **Comprehensive group benefits** — 100% employer-paid health, dental, life, and disability insurance, a health care spending account (HCSA), plus up to $7,500 per year for mental health services.* **Flexible work arrangements** — with dedicated workstations for hybrid staff.* **Defined and secure pension plan** — shared 50/50 between you and us.* **Three (3) weeks’ vacation** to start, plus extra paid leave for appointments, moving, personal days, sick days, or whatever you need.* **Professional development support** to help you grow.* **An annual recreation allowance of $800** because your wellness matters.## **Our commitment to employment equity**PSAC is committed to building a workplace that reflects the diversity of our membership and the communities we serve. That’s a workplace that includes women, Indigenous peoples, racialized persons, persons with disabilities, and members of the 2SLGBTQIA+ community.We encourage applicants to self-identify in the application process to help us maintain an inclusive workforce. All information provided will be kept confidential. You may identify with more than one group (e.g., as Indigenous, as a person with a disability, and as a woman). False declarations may result in investigation or further action.If you need the application in an alternate format (e.g., large print) or require accommodation at any stage of the hiring process, please contact us at [e-mail] — we’re here to help.**Ready to join the PSAC team?****Internal candidates:** Indeterminate PSAC employees who meet the qualifications may request a transfer under the relevant collective agreement.**Active members of PSAC** should provide their membership number to be considered at the membership level of the competition.Thank you for your interest in joining our team. Due to the high volume of applications we have received, we will only be contacting those candidates who have been selected to proceed to the next stage of the hiring process.