Administrative Assistant - Receptionist

Standard-Manufacturers-Services-Ltd; Winnipeg; On-site; CAD 38,000 - 46,000; Full time

Job summary

Standard Manufacturers Services LTD is seeking an Administrative Assistant to handle front-desk duties, answer inquiries, and coordinate interdepartmental information flow. You will prepare and edit correspondence, process invoices, and manage schedules.

The role requires high school completion, strong Microsoft Office skills, and excellent communication. You will work with a friendly team in a 4-day workweek, 32 hours, with standard hours from 8:00am to 4:30pm.

Qualifications

• Completion of high school is required.
• Excellent computer skills, with knowledge of Microsoft Office.
• Excellent verbal/written communication skills.
• Adaptable to changing priorities and able to meet deadlines.
• Friendly and energetic; able to work as part of a team.
• Organized and able to coordinate with different departments.

Responsibilities

• Attend to visitors and inquiries on the phone and face-to-face.
• Prepare, key in, edit, and proofread correspondence, invoices, reports, and related material.
• Open and distribute mail and coordinate information flow internally and with other departments.
• Answer and screen telephone and electronic inquiries and relay messages.
• Schedule and confirm appointments and meetings for staff members.
• Match pack lists with invoices and code accounts for payables.
• Enter payables into the ERP system.
• Greet visitors and direct them to the appropriate person.
• Provide administrative and clerical support to staff members.
• Order office supplies and maintain inventory.
• Maintain appearance of the front reception area and related offices.
• Support SMSL's Lean initiative and other duties as assigned.

Skills

Communication skills

Team player

Organized

Adaptable

Deadline oriented

Friendly and energetic

Education

High school diploma

Tools

Microsoft Office

ERP system

Job description

DO YOU WANT A LONG WEEKEND EVERY WEEKEND?!

Main functions: Attend to visitors and inquiries on the phone and face-to-face. Supply information regarding the organization to the general public, clients, and customers as per Standard Manufacturers Services Ltd's policies, and procedures.

Duties:

• Prepare, key in, edit, and proofread correspondence, invoices, reports, and related material from email correspondence and handwritten copies.
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments within SMSL.
• Answer and screen telephone and electronic inquiries and relay telephone calls and messages.
• Schedule and confirm appointments and meetings for staff members.
• Match pack lists with invoices.
• Code accounts for payables.
• Enter payables into the ERP system.
• Greet visitors; determine the nature of business and direct visitors to the appropriate person.
• Provide administrative and clerical support to staff members.
• Order office supplies and maintain inventory.
• Maintain appointment diaries either manually or electronically.
• Maintain appearance of the front reception area, boardroom, and President's office.
• Ensures knowledge of staff movements in and out of the organization.
• Support Standard Manufacturers Services LTD's Lean initiative.
• Any other duties that may be assigned.

Working conditions:

• 4 days a week, Monday to Thursday, 8 hours per day, 32 hours per week.
• Shift: 8:00 am and 4:30 pm.
• Entitled to ½ hour of unpaid time for lunch.
• Administrative Assistant must be organized and must be able to coordinate with different departments.
• Must be able to work as part of a team.
• Frequently changing priorities.

Employment Requirements:

• Completion of high school is required.
• Excellent computer skills, with knowledge of Microsoft Office.
• Excellent verbal/ written communication skills.
• Adaptable to changing priorities.
• Able to meet deadlines.
• Must be friendly and energetic.