Administrative Assistant - Receptionist

Standard Manufacturers Services Ltd.; Winnipeg; On-site; CAD 25,000 - 30,000; Full time

Job summary

Standard Manufacturers Services Ltd. in Winnipeg, MB is seeking an Administrative Assistant to handle front-desk duties and a range of clerical tasks. You will greet visitors, answer inquiries, and support multiple departments by coordinating mail, schedules, and document preparation.

The role requires high school completion, excellent communication, and strong computer skills with MS Office. You will work four days per week, 32 hours, with a consistent 8:00 am to 4:30 pm shift, contributing to

Qualifications

• Completion of high school is required.
• Excellent verbal/ written communication skills.
• Excellent computer skills with knowledge of Microsoft Office.
• Adaptable to changing priorities.
• Able to meet deadlines.
• Must be friendly and energetic.

Responsibilities

• Attend to visitors and inquiries by phone and face-to-face.
• Prepare, key in, edit, and proofread correspondence, invoices, reports, and related material.
• Open and distribute incoming mail and electronic mail; coordinate information flow with other departments.
• Answer and screen telephone and electronic inquiries; relay messages.
• Schedule and confirm appointments and meetings for staff.
• Match pack lists with invoices; code accounts for payables and enter payables into ERP.
• Greet visitors and direct them to the appropriate person.
• Provide administrative and clerical support to staff; order office supplies and maintain inventory.
• Maintain front reception area, boardroom, and President’s office.

Skills

Communication skills

Adaptability

Deadline-oriented

Teamwork

Education

High school diploma

Tools

Microsoft Office

Job description

DO YOU WANT A LONG WEEKEND EVERY WEEKEND?!

Main functions:

Attend to visitors and inquiries on the phone and face-to-face. Supply information regarding the organization to the general public, clients, and customers as per Standard Manufacturers Services Ltd’s policies, and procedures.

Duties

• Prepare, key in, edit, and proofread correspondence, invoices, reports, and related material from email correspondence and handwritten copies.
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments within SMSL.
• Answer and screen telephone and electronic inquiries and relay telephone calls and messages.
• Schedule and confirm appointments and meetings for staff members.
• Match pack lists with invoices.
• Code accounts for payables.
• Enter payables into the ERP system.
• Greet visitors; determine the nature of business and direct visitors to the appropriate person.
• Provide administrative and clerical support to staff members.
• Order office supplies and maintain inventory.
• Maintain appointment diaries either manually or electronically.
• Maintain appearance of the front reception area, boardroom, and President’s office.
• Ensures knowledge of staff movements in and out of the organization.
• Support Standard Manufacturers Services LTD’s Lean initiative.
• Any other duties that may be assigned.

Working Conditions

• 4 days a week, Monday to Thursday, 8 hours per day, 32 hours per week.
• Shift: 8:00 am and 4:30 pm.
• Entitled to ½ hour of unpaid time for lunch.
• Administrative Assistant must be organized and must be able to coordinate with different departments.
• Must be able to work as part of a team.
• Frequently changing priorities.

Employment Requirements

• Completion of high school is required.
• Excellent computer skills, with knowledge of Microsoft Office.
• Excellent verbal/ written communication skills.
• Adaptable to changing priorities.
• Able to meet deadlines.
• Must be friendly and energetic.