Administrative Assistant, Procurement and Finance

Pomerleau; Montreal (administrative region); Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

RRSP matching

Hybrid work model

Employee stock ownership program

Career development opportunities

Transit pass reimbursement

4 weeks vacation

Job summary

Pomerleau in Montreal is seeking an Administrative Assistant for Procurement and Finance to provide administrative, operational, and coordination support. The role acts as a central point of coordination among internal stakeholders to enhance efficiency and information accuracy.

You will manage calendars, coordinate meetings, draft correspondence, handle travel arrangements, and assist with internal communications using SharePoint, Teams and Outlook.

Qualifications

• 5–7 years of experience in administrative support or EA roles.
• Full professional proficiency in both French and English, written and spoken.
• Diploma in Administration, Secretarial Studies, or related field.

Responsibilities

• Provide proactive calendar management for Procurement and Finance leadership teams.
• Coordinate meetings, prepare and translate documents, track action items.
• Draft and manage correspondence and internal communications; manage distribution lists and tools.

Skills

Administrative experience

Bilingual FR/EN

Microsoft Office

Communication skills

Organizational skills

Education

Administration diploma

Tools

SharePoint

Microsoft Teams

Microsoft Outlook

Job description

Ready to build your career? We want to hear from you.

The Administrative Assistant, Procurement and Financet plays a key role in providing administrative, operational, and coordination support to the Procurement and Finance teams. The incumbent serves as a central point of coordination among internal stakeholders and contributes to the smooth execution of operations, the quality and accuracy of information, and the overall efficiency of departmental processes.Working in a dynamic environment, the Executive Assistant ensures effective administrative support, facilitates communication across teams, and helps optimize activities and priorities in support of business objectives.

What you will do

• Provide proactive and efficient calendar management support to the Procurement and Finance leadership teams, including scheduling, prioritization, and coordination of competing demands.
• Coordinate and organize various meetings, including the preparation and translation of supporting documents and presentations, as well as tracking action items and commitments.
• Draft, process, and manage a variety of correspondence, publications, and internal communications, including distribution list management and the optimization of communication tools such as SharePoint, Teams, and email.
• Manage travel arrangements through corporate booking platforms, as well as executive expense reports and corporate credit card administration.
• Coordinate and support the planning, content development, and logistics for internal events, special projects, and team activities.
• Respond to internal inquiries and assist employees with a range of administrative needs related to the Procurement and Finance departments.
• Monitor compliance registrations and coordinate communications with government authorities regarding compliance-related identification numbers.

This role could be for you if you have

• 5 to 7 years of experience in an administrative support and/or executive assistant role.
• A vocational, college, or post-secondary diploma (DEP, AEC, or DEC) in Administration, Secretarial Studies, or a related field.
• Full professional proficiency in both French and English, written and spoken.
• Advanced proficiency with the Microsoft Office Suite.
• Strong organizational skills and a demonstrated ability to work proactively, maintain confidentiality, exercise sound judgment, work independently, and effectively manage priorities.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.