Executive Assistant – Health & Safety Department

ACI Worldwide; Montreal (administrative region); Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

RRSP with 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth opportunities

Transit pass reimbursement

Minimum 4 weeks vacation

Job summary

Pomerleau is seeking an Executive Assistant to support the Vice President of Health & Safety. You will draft correspondence, coordinate meetings, and manage complex calendars across construction sites and corporate offices.

This role requires five years in executive support, DEP or AEC in a relevant field, and strong Microsoft Office skills. Hybrid work options and confidentiality are essential.

Qualifications

• Minimum of five (5) years of experience in an executive support role.
• Diploma of Vocational Studies (DEP) or AEC in a relevant field.
• Advanced knowledge of the Microsoft Office Suite.

Responsibilities

• Handle and draft correspondence and oversee mandates across departments.
• Serve as main contact for the Vice President, Health & Safety, and central liaison.
• Coordinate executive meetings and prepare documents/presentations.
• Manage the Vice President's calendar and travel arrangements.
• Develop and maintain an effective filing and document system.
• Track expenses and synthesize information from stakeholders.
• Draft publications, editorials, and speeches.

Skills

Executive support

Microsoft Office

Multitasking

Organizational skills

Interpersonal skills

Education

DEP or AEC in a relevant field

Tools

Copilot

Job description

Ready to build your career? We want to hear from you.

The Executive Assistant within Pomerleau's Health, Safety, department plays a pivotal role in supporting senior leadership through high-level administrative and organizational expertise. Acting as a true strategic partner, the role contributes directly to the efficiency of operations and to the achievement of ambitious occupational health and safety objectives, both on construction sites and in corporate settings.

What you will do

• Ensure the handling and drafting of all required correspondence and oversee the execution of various mandates across different departments;
• Act as the main point of contact for the Vice President, Health & Safety, serving as a central liaison to receive, assign, and follow up on requests as needed;
• Coordinate various executive meetings, including the preparation of required documents and/or presentations;
• Proactively anticipate potential issues and promptly identify and report any obstacles or blockers;
• Ensure efficient and proactive calendar management, including business travel arrangements and coordination of the Vice President’s travel;
• Develop and maintain an effective filing and document management system;
• Ensure task follow-up and prioritization, as well as the quality and efficiency of existing processes;
• Facilitate the execution of the Vice President’s duties and responsibilities;
• Coordinate team activities and ensure smooth communication among team members;
• Provide translation support for various communications as required;
• Prepare, track, and follow up on executive expense reports and related payments;
• Synthesize and structure information received from various stakeholders and/or executives;
• Draft various publications, editorials, and speeches.

This role is for you if you have:

• A minimum of five (5) years of experience in an executive support role;
• A Diploma of Vocational Studies (DEP) or AEC in a relevant field;
• Strong creativity, autonomy, and versatility;
• A high level of rigor and the ability to manage multiple priorities simultaneously;
• Excellent organizational skills, a strong sense of responsibility, and good political acumen;
• Strong interpersonal and relationship-building skills;
• A high degree of adaptability;
• Proven discretion and respect for confidentiality;
• Sound judgment and the ability to anticipate needs and requirements;
• Strong attention to detail;
• Integrity and a collaborative, caring mindset;
• Advanced knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook);
• Proficiency with technological tools such as Copilot is considered an asset.

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.