Administrative Assistant - Office

Paper Excellence Group; Richmond; On-site; CAD 40,000 - 55,000; Full time

Job summary

A diversified manufacturer in Richmond is seeking an Office Administrator to support business operations. The successful candidate will ensure organization in the office, manage communications, and assist with various administrative tasks in a dynamic environment, requiring strong multi-tasking and interpersonal skills.

Qualifications

• At least 1 year of experience in an administrative/receptionist role required.
• Excellent written and verbal communication skills are essential.
• Strong attention to detail and ability to multi-task.

Responsibilities

• Manage the tidiness and organization of the office mail room.
• Prepare invoices and monitor status.
• Assist various departments with admin support.

Skills

Time Management

Problem-Solving

Interpersonal Skills

Organizational Skills

Customer Service

Education

Administrative / Receptionist Certificate

College Degree

Tools

Microsoft Office

Outlook

Job description

Paper Excellence is a diversified manufacturer of pulp and paper, including printing and writing, packaging, and specialty papers. We believe in the enduring value of wood-based products in global markets and have built a large network of mills and chipping plants to produce them competitively. Through our distinct approach to operational excellence, we deliver high-quality and cost-effective products to international customers. We operate 7 facilities in Canada producing over 2.8 million tonnes annually with a workforce of more than 2,800 strong.

We are currently looking for an Office Administrator to work out of our Richmond Head Office. Reporting to the Corporate HR Manager, this candidate will provide continuous support to all staff within the office and ensure the day-to-day success of business operations. In addition, this candidate will assist in maintaining the general organization of the office.

Responsibilities

• Ensure the tidiness and organization of the office mail room
• Receive incoming parcels and couriers from various mail carriers
• Plan, organize and schedule meetings and book meeting rooms
• Produce, edit and distribute correspondence memos, letters and forms
• Responsible for operating the head office switchboard and directing all incoming calls as appropriate
• Assist in the preparation of regularly scheduled reports
• Prepare travel request forms and book travel arrangements
• Prepare and reconcile expense reports
• Assist in ordering office supplies, business cards, etc.
• Prepare invoices, payment application forms and monitor status
• Maintain the cleanliness of all meeting rooms
• Assist in the set up and take down of meeting rooms
• Prepare documents for approvals and monitor status
• Provide admin support to various departments
• Manage building access card and pay parking system
• Maintain filing system
• Other duties and projects as assigned
• Maintain a professional demeanor and demonstrate strong customer service & interpersonal skills
• Be a team player and able to interact with individuals at all levels within the organization
• Work independently with minimum supervision
• Demonstrate a strong willingness to help all departments
• Show a strong willingness to learn different programs, processes, and protocols
• Possess excellent organizational skills with the ability to prioritize and meet deadlines

Qualifications & Experience

• Knowledge of office management systems such as Microsoft Office, Outlook, etc.
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 1 year of experience in an administrative / receptionist role
• Administrative / Receptionist Certificate or college degree considered a strong asset

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