administrative assistant - office

Michael Golden Law Corporation; Burnaby; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading law firm in Burnaby seeks an Administrative Assistant to manage office operations, coordinate seminars, and support the team. Ideal candidates will have 2-3 years of experience, strong organizational skills, and a college education. The role requires proficiency in Microsoft Office Suite, including Excel and Word, and involves a variety of tasks to ensure smooth office functioning.

Benefits

Health care plan

Group insurance benefits

Qualifications

• 2 to 3 years of experience in a similar role.
• Ability to work independently and under pressure.
• Organized and reliable with good time management.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Prepare minutes of meetings and manage contracts.
• Provide customer service and maintain filing systems.

Skills

Attention to detail

Multitasking

Excellent oral communication

Excellent written communication

Education

College/CEGEP

Tools

MS Excel

MS Word

MS PowerPoint

MS Outlook

Adobe Photoshop

Job description

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Overview

Languages

English

Education

• College/CEGEP
  
  

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Law firm
  
  

Budgetary responsibility

• 0 - $100,000
  
  

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Adobe Photoshop
  
  

Technical terminology

• Legal
• Financial
• Business
  
  

Area of work experience

• Purchasing, procurement and contracts
• Immigration
  
  

Area of specialization

• Correspondence
• Contracts
• Invoices
• Accounting
  
  

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Work with minimal supervision
  
  

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Accurate
• Reliability
• Time management
• Accountability
• Quick learner
  
  

Benefits

Health benefits

• Health care plan
  
  

Financial benefits

• Group insurance benefits

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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