administrative assistant - office

VIP Vape; Kitchener; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a proactive HR Coordinator to join their dynamic team. This role involves coordinating HR activities, training staff, and managing various office procedures in a fast-paced environment. The ideal candidate will have strong communication skills and the ability to multitask effectively. You will play a crucial role in supporting the organization’s goals while ensuring a welcoming workplace for all employees. If you are organized, reliable, and ready to make an impact, this is the perfect opportunity for you.

Benefits

Health care plan

Free parking available

Qualifications

• 1 to less than 7 months of experience required.
• Strong communication skills and ability to manage multiple tasks.

Responsibilities

• Coordinate HR activities to meet organizational goals.
• Train staff and manage contracts effectively.
• Oversee payroll administration and maintain digital databases.

Skills

Excellent oral communication

Excellent written communication

Time management

Attention to detail

Ability to multitask

Organized

Reliability

Flexibility

Education

College/CEGEP

Tools

MS Office

MS Excel

MS Outlook

MS PowerPoint

Google Drive

Job description

Overview

Languages

English

Education

• College/CEGEP

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Various locations

Responsibilities

Tasks

• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Train staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Maintain filing system
• Review and evaluate new administrative procedures
• Implement new administrative procedures

Supervision

• 5-10 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Office
• Google Drive
• Electronic mail

Area of work experience

• Project coordination

Additional information

Transportation/travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Reliability
• Time management
• Adaptability
• Efficient interpersonal skills
• Integrity

Benefits

Health benefits

• Health care plan

Other Benefits

• Free parking available

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Offers mentorship, coaching and/or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

• Offers on-the-job training tailored to youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Offers mentorship, coaching and/or networking opportunities for Veterans
• Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Offers mentorship, coaching and/or networking opportunities for mature workers
• Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities