Administrative assistant - office

All First Nations Jobs; High Level; Hybrid; CAD 101,942,000 - 110,208,000; Full time

Benefits offered by this job

Health benefits

Dental plan

Disability benefits

Vision care benefits

Group insurance benefits

Job summary

Hirt's Vacuum Truck Service Ltd in High Level, Alberta, is seeking an Administrative Assistant - Office to support daily operations on site. The role includes coordinating seminars, recording minutes, and managing information flow for the team.

Requires 1 year to less than 2 years of experience and a secondary school diploma. Duties cover payroll assistance, travel arrangements, filing, data entry and customer service, with benefits available. On-site work with relocation considerations.

Qualifications

• Secondary (high) school graduation certificate is required.
• 1 year to less than 2 years of experience.
• On-site work with relocation not covered; willingness to relocate may be needed.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Supervise office and volunteer staff

Skills

Verbal communication

Written communication

Team player

Attention to detail

Time management

Reliability

Adaptability

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

MS Office

Quick Books

Electronic mail

Job description

# Administrative assistant - officeFull TimeHirt's Vacuum Truck Service Ltd.High Level, AlbertaPosted Oct 24, 2025Closes Oct 24, 2026Never pay merely to view a vacancy, apply, attend an interview or receive a job offer. Report requests for money, gift cards, cryptocurrency, passwords or banking information.Job ID101362Job NOCNot providedWage$36.00 to $36.00 hourly## Job Description**Administrative assistant - office****Hirt's Vacuum Truck Service Ltd.**110006 Range Road 182 Mackenzie County- SE 3 110 18 W5High Level, ABT0H 1Z0Work location On site Salary 36.00 hourly / 40 hours per weekTerms of employment Permanent employment Full timeDay, Overtime available Starts as soon as possible Benefits: Health benefits, Financial benefits vacancies 2 vacanciesSourceJob Bank #3402546**Overview****Languages**English**Education**· Secondary (high) school graduation certificate**Experience**1 year to less than 2 years**On site** Work must be completed at the physical location. There is no option to work remotely.**Work setting**· Relocation costs not covered by employer· Willing to relocate**Responsibilities****Tasks**· Arrange and co-ordinate seminars, conferences, etc.· Assist with staff consultation and grievance procedures· Coordinate the flow of information within the team· Establish and implement policies and procedures· Record and prepare minutes of meetings, seminars and conferences· Determine and establish office procedures and routines· Schedule and confirm appointments· Answer telephone and relay telephone calls and messages· Answer electronic enquiries· Compile data, statistics and other information· Oversee the preparation of reports· Advise senior management· Respond to employee questions and complaints· Order office supplies and maintain inventory· Oversee payroll administration· Arrange travel, related itineraries and make reservations· Greet people and direct them to contacts or service areas· Set up and maintain manual and computerized information filing systems· Type and proofread correspondence, forms and other documents· Perform data entry· Provide customer service· Maintain and manage digital database· Perform basic bookkeeping tasks· Consult with clients after sale to provide ongoing support· Supervise office and volunteer staff**Experience and specialization****Computer and technology knowledge**· MS Excel· MS Word· MS Office· Quick Books· Electronic mail**Area of specialization**· Correspondence· Reports and records· Contracts· Invoices· Payroll services**Additional information****Work conditions and physical capabilities**· Ability to work independently· Work under pressure· Tight deadlines· Attention to detail· Repetitive tasks· Work with minimal supervision**Personal suitability**· Ability to multitask· Excellent oral communication· Excellent written communication· Flexibility· Judgement· Organized· Team player· Accurate· Client focus· Reliability· Time management· Adaptability· Accountability· Dependability· Due diligence· Quick learner**Benefits****Health benefits**· Dental plan· Disability benefits· Vision care benefits**Financial benefits**· Group insurance benefits**Who can apply for this job?****The employer accepts applications from:**· Canadian citizens and permanent or temporary residents of Canada· other candidates, with or without a valid Canadian work permit**By email**beth\\[e-mail]