Office Administrator

Tobermory; Ottawa; On-site; CAD 52,000 - 56,000; Full time

Job summary

dentistry@manotick invites applications for an Office Administrator in Manotick, ON. This full-time permanent role requires self-motivation and strong interpersonal skills. The candidate will start as soon as possible with Evening, Morning, and Flexible shifts available.

You will manage office procedures, assist with government records requests, budgeting, inventory, and reporting. Proficiency in Word/Excel/Outlook is preferred; experience in a dental office is a plus.

Qualifications

• Fluent in English language.
• Secondary school graduation certificate.
• 2–3 years of experience in a similar industry.
• Excellent organizational and time management skills.
• Excellent oral and written communication; willingness to learn new software.

Responsibilities

• Carry out administrative activities of the establishment.
• Process requests under government access to information and privacy legislation; administer records releases.
• Oversee and coordinate administrative procedures in the office.
• Review, evaluate, and implement new administrative procedures.
• Set work priorities and ensure procedures and deadlines are followed.
• Assist with operating budget, inventory and budgetary controls.

Skills

English fluency

Organizational skills

Time management

Communication skills

Reliability

Interpersonal skills

Attention to detail

Education

Secondary school graduation

Tools

Microsoft Word

Excel

Outlook

Spreadsheet

Job description

dentistry@manotick based in Manotick, ON is inviting applications from suitable applicants for the position of Office Administrator who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to full time or permanent employment. The shift timings include Evening, Flexible Hours, Morning.

Employer Name: dentistry@manotick
Position: Office Administrator
No. of vacancies: 1
Salary: $25.00 hourly for 40 hours per week
Employment type: Permanent employment, Full time
Location: Manotick, ON

• The candidate shall be accountable for carrying out the administrative activities of the establishment.
• The candidate would be responsible in processing requests under government access to information and privacy legislation, administer policies and processes pertaining to the release of records.
• The candidate will be in charge of overseeing and coordinating administrative procedures in the office.
• The candidate would be in charge of reviewing, evaluating, and implementing new administrative procedures.
• The candidate would be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
• The candidate will be expected to help with the formulation of the operating budget as well as inventory and budgetary controls.
• The candidate will be required to gather data and write reports, manuals, and communications on a regular and special basis.
• The candidate would be responsible in assigning work to office support personnel.
• The candidate should keep the databases in check and update them regularly.
• The candidate should be able to handle phone calls and all related correspondence.
• The candidate would be responsible in ensuring adherence to relevant company procedures and policies,
• The candidate will be required to oversee the members of the administrative team and coordinate their activities.
• The candidate should be able to provide assistance with different budgeting and bookkeeping activities.
• The candidate should ensure stock of office supplies and place orders when necessary.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate should have a minimum 2 to3 years of working experience in similar industry.
• The candidate should have excellent organizational and time management skills.
• The candidate should be organized and flexible in nature.
• The candidate should give importance to values and ethics.
• The candidate should have excellent oral and written communication.
• The candidate should be able to learn new software and systems.
• The candidate should be reliable.
• The candidate should have good interpersonal skills.
• The candidate should be punctual.
• The candidate should be authentic.
• The candidate should have an eye for details.

Business Equipment and Computer Applications

• The candidate should be proficient in Microsoft Word, Windows Excel, Office and Outlook.
• The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.

Work Conditions and Physical Capabilities.

• This is a fast-paced environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for details.
• The candidate should be able to handle large work loads.
• The candidate must finished the work with in the given time line.
• The candidate should ready to work overtime if needed.