Administrative Assistant - Occupational Health, Safety And Wellness

Nova Scotia Health Authority; Canada; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support the Occupational Health, Safety & Wellness teams. This permanent, full-time role involves providing confidential support, integrating the organization’s mission and values into daily tasks, and promoting a safe and productive work environment. Ideal candidates will have strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage multiple stakeholders effectively. Join a diverse team dedicated to excellence in health services and enjoy a rewarding career in a supportive environment.

Benefits

Health Insurance

Dental Insurance

Life Insurance

Pension Plan

Travel Insurance

Qualifications

• 2+ years of relevant administrative support and office coordination experience.
• Ability to prioritize tasks and provide recommendations for team activities.

Responsibilities

• Provide confidential support to the Occupational Health, Safety & Wellness teams.
• Assist in promoting a healthy and safe work environment.

Skills

Organizational Skills

Communication Skills

Microsoft Office Proficiency

Problem-Solving Skills

Drafting Skills

Education

Post-Secondary Diploma in Office Administration

Undergraduate Degree

Tools

Enterprise Software Systems

Job description

Click here as an internal applicant.

Req ID: #

Location: Provincial Zone, All Locations

Department: PS EZ Health, Safety & Wellness

Type of Employment: Permanent

Hourly FT (100%) x 1 Management/Non Union Position

Posting Closing Date: 14-May-25

About Nova Scotia Health

Nova Scotia Health is the largest provider of health services in Nova Scotia, offering specialized services throughout Atlantic Canada. We aim to achieve excellence in health, healing, and learning through collaboration. Our services include inpatient, outpatient, academic, tertiary, quaternary care, continuing care, primary health care, public health, and mental health and addictions. Join our diverse team of innovators, collaborators, and creative thinkers.

We employ professionals across the province, offering a work-life balance that allows exploration of the Atlantic lifestyle. Discover why many are choosing to move here at novascotia.ca.

About the Opportunity

Under the supervision of the Manager of Disability Management, Occupational Health, Safety & Wellness, the Administrative Assistant provides confidential support to the OHS&W teams. The role involves integrating Nova Scotia Health's mission, vision, values, and organizational principles into daily support and communication. The main goal is to assist the Occupational Health, Safety & Wellness Team in promoting a healthy, productive, and safe work environment for staff, patients, and managers.

About You

We are looking for candidates who have:

• A post-secondary diploma in office or business administration or secretarial studies; an undergraduate degree is an asset.
• At least two years of relevant administrative support and office coordination experience with multiple stakeholders.
• IAAP certification is an asset.
• Excellent computer skills, proficiency with Microsoft Office, and familiarity with enterprise software systems.
• Strong organizational, decision-making, problem-solving, and communication skills.
• Ability to prioritize daily tasks and provide recommendations for team activities.
• Effective drafting skills for documents such as procedures, reports, and meeting minutes.
• Additional language skills, especially French, are an asset.

Please ensure your resume is current and includes all relevant education, experience, and certifications.

Hours and Compensation

This is a permanent, full-time position, offering 75 hours bi-weekly. The hourly wage ranges from $21.51 to $26.88.

Benefits

Successful candidates may be eligible for health, dental, travel, disability, life insurance, and a pension plan.

Application Process

Thank you for your interest. Only shortlisted candidates will be contacted. We are committed to diversity and inclusion and encourage applications from Indigenous peoples, Black/African Nova Scotians, Persons of Colour, Foreign Nationals, Persons with Disabilities, and 2SLGBTQIA+ individuals.