Administrative Assistant (Part Time, Fixed Term)

BGC Engineering Inc.; Fredericton; On-site; CAD 30,000 - 50,000; Part time

Job summary

An established industry player is seeking a highly motivated Administrative Assistant to join their Fredericton team on a part-time, temporary basis. This office-based role offers flexibility and is ideal for individuals seeking short-term employment. You will support a range of administrative needs while collaborating with a dynamic team in a fast-paced consulting environment. The company values teamwork and offers a culture of innovation and professional growth, making it an exciting opportunity for those looking to enhance their skills and contribute to meaningful projects.

Benefits

Health and Wellness Programs

Professional Development Opportunities

Casual Work Environment

Social Activities

Flat Management Structure

Qualifications

• Entry-level position with a proactive and self-motivated approach.
• Excellent verbal and written communication skills are essential.

Responsibilities

• Manage reception duties and maintain office organization.
• Coordinate travel logistics and prepare meeting rooms.
• Assist with onboarding new staff and planning office events.

Skills

Organizational Skills

Verbal Communication

Written Communication

Proactive Attitude

Team Collaboration

Adaptability

Attention to Detail

Education

High School Diploma

1 Year of Experience

Tools

MS Office

Adobe Acrobat

Job description

*** This position will be based out of BGC’s Fredericton Argyle office located at 364 Argyle St, Suite 100.

About Us

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 700 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources. Alongside our clients and industry partners, BGC works collaboratively as ‘One Team’, dedicated to solving the world’s most critical applied earth science challenges. BGC has offices located across Canada, the United States, Chile, the Dominican Republic, and Australia.

Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees’ professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.

We believe in One Team, Excellence, Curiosity, Common Sense and Clarity.

The Role

BGC is looking for a highly motivated and organized Administrative Assistant to join our Fredericton Team on a part time, temporary basis. This is an office-based role with some schedule flexibility, ideal for someone seeking short-term employment through the beginning of October. We are expecting a minimum of approximately 25 hours of work per week.

The ideal candidate would be a self-starter who values teamwork, takes initiative, and takes pride in their work. You will be responsible for supporting a range of administrative needs and collaborating with your fellow administrative teammates across BGC. Reporting to Fredericton’s Senior Office Administrator and the Fredericton Office Manager, you will work in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC teams.

Responsibilities

• Reception duties including receiving visitors and deliveries, directing phone calls, printing and scanning, helping with staff queries
  
• Maintain office organization, various office equipment, and supplies inventory
  
• Support coordination of domestic and international shipments
  
• Prepare meeting rooms and audio-video equipment
  
• Organize catering for office functions and meetings
  
• Coordinate travel and accommodation logistics for BGC staff
  
• Prepare and coordinate for the onboarding of new staff, including preparing and organizing workspaces for new hires
  
• Assist with planning office and company social events and meetings
  
• Maintain tidiness and general upkeep of kitchen area, visitor workstations, and common office spaces
  
• Support the Fredericton Office Manager, office staff and greater BGC Administrative Team as needed
  
• Perform other tasks as required
  

Required Education, Experience & Competencies

• Entry level position, 1 year of experience would be an asset
  
• Proactive and self-motivated
  
• Reliable, adaptable, and able to pivot with changing priorities
  
• Ability to prioritize tasks to meet deadlines with attention to detail
  
• Collaborative approach to working in a team environment
  
• Proficient in MS Office products and Adobe Acrobat
  
• Comfortable with learning new technology and software
  
• Excellent verbal, written communication, and organizational skills
  
• Ability to work both independently and as part of a team
  
• Commitment to promoting office and team culture and values
  

Company Benefits

BGC offers a wide range of company benefits and perks:

• Our ‘One Team’ culture supporting health, wellness, safety and diversity
  
• Professional development and mentoring opportunities
• Flat management structure
• Social and wellness activities
• Casual and professional work environment

Equity, Diversity and Inclusion

BGC strives to create a workplace where equity, diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality, ensure fairness, and create a welcoming environment for everyone. As an equal opportunity employer, we encourage applications from all candidates, including those experiencing inequity such as racialized individuals, Indigenous People, women, people of diverse sexual orientations, identities and expressions, veterans, individuals with disabilities, people of all faiths, nationalities, marital status, ages, and family status. For assistance or accommodation with your application, please contact us at [e-mail].