Administrative Assistant, Nursing Administration

Skillhub Solutions Inc.; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

Skillhub Solutions Inc. is seeking an Administrative Assistant in Nursing Administration to support the Community Partnerships and Cancer and Palliative Program Performance portfolios.

You will coordinate calendars, meetings, and reports, with interaction across clinical teams, senior leaders, and patients. Ideal candidates have a university degree or college diploma in business administration and at least three years of office experience, including financial data handling, with strong

Qualifications

• Three years of office administration experience supporting senior management.
• Experience with financial data, budgets, and invoice management.
• Health-care experience is preferred.
• Advanced computer skills with Microsoft Office and related tools.

Responsibilities

• Coordinate calendars and meetings, including scheduling, logistics, agendas, materials, and minute-taking.
• Review correspondence, assess urgency, and follow up on routine matters.
• Assist with payroll entry and manage portfolio financial accounts and cost centres.
• Prepare spreadsheets, forms, graphs, and draft reports; enter data into systems.
• Support the oncology clinic’s use of patient symptom-screening technology.
• Maintain patient education materials and monitor the related budget and orders.
• Assist with special-event planning, including communications, catering, and room setup.
• Provide administrative coordination for portfolio priorities and special projects.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Visio

Project

Adobe software

Organization

Time management

Communication

Discretion

Education

University degree or college diploma in business administration

Tools

Microsoft Office Suite

Adobe software

Visio

Project

Job description

The Administrative Assistant, Nursing Administration supports the Community Partnerships and Cancer and Palliative Program Performance portfolio, including the Senior Director and other team members. The role provides day-to-day administrative coordination and project support, with interactions involving clinical teams, senior leaders, community organizations, and patients.

Responsibilities

• Coordinate calendars and internal and external meetings, including scheduling, logistics, agendas, materials, and minute-taking.
• Review correspondence, assess urgency, and follow up or handle routine matters with discretion.
• Assist with payroll entry and manage portfolio financial accounts and cost centres.
• Prepare spreadsheets, statistical documents, forms, tables, graphs, and draft reports; enter data into existing systems.
• Support the oncology clinic’s use of patient symptom-screening technology.
• Maintain patient education materials, monitor the associated budget, and coordinate orders.
• Assist with special-event planning, including guest communications, catering, and meeting-room setup.
• Provide administrative coordination for portfolio priorities and special projects.

Requirements

• University degree or college diploma in a related discipline, such as business administration, or equivalent related training and experience.
• Three years of office administration experience supporting senior management.
• One year of experience with financial data, budgets, and invoice management.
• Recent related health-care experience is preferred.
• Advanced computer skills, including Microsoft Outlook, Word, Excel, PowerPoint, Visio, Project, and Adobe software.
• Strong organization, time management, communication, judgment, and discretion, including handling sensitive information.
• Flexibility with respect to working hours.