Department Secretary {CUPE C-26-477}

NBRHC; North Bay; On-site; CAD 42,000 - 52,000; Full time

Job summary

North Bay Regional Health Centre is seeking a Facilities Secretary to support the Managers of Patient Food Services, Clinical Nutrition, and Pharmacy. This role sits within the Facilities Portfolio and requires strong clerical and administrative skills to keep daily operations running smoothly in a busy hospital environment.

Ideal candidates have an Office Administration diploma, proficiency with Word, Excel, Outlook, and Meditech modules, and the ability to work independently with minimal

Qualifications

• Graduate of an Office Administration program or equivalent required.
• Secondary School Graduate or equivalent required.
• Knowledge of Word, Excel, Outlook and Internet required.
• Computer operating (Keyboarding - 40 wpm/95% accuracy) required.
• Knowledge of Meditech payroll module, order entry module and purchasing module required.
• Recent purchasing experience required.
• Knowledge of inventory management required.
• Experience in Patient Food Services an asset.

Responsibilities

• Support the Managers of Patient Food Services & Clinical Nutrition and the Manager of Pharmacy.
• Assist in daily administrative tasks within the Facilities Portfolio.
• Provide reception support, minute taking, filing and transcription as needed.

Skills

Communication

Interpersonal

Organizational

Independent work

Clerical

Safety awareness

Attendance

Bilingual asset

Education

Office Administration diploma

Secondary School Diploma

Tools

Word

Excel

Outlook

Internet

Meditech modules

Typing 40 wpm

Job description

Department: Patient Food Services/Clinical Nutrition/Pharmacy

Initial competition is now closed.
We are continuing to accept applications until a candidate is selected.

Working in the Facilities Portfolio, the Facilities Secretary will report to and support the Manager of Patient Food Services & Clinical Nutrition and the Manager of Pharmacy.

QUALIFICATIONS

Certification/Experience/Knowledge:

• Graduate of an Office Administration program or equivalent required


• Secondary School Graduate or equivalent required


• Knowledge of Word, Excel, Outlook and Internet required


• Computer operating (Keyboarding - 40 wpm/95% accuracy) required


• Knowledge of Meditech payroll module, order entry module and purchasing module required


• Recent purchasing experience required


• Knowledge of inventory management required


• Experience in Patient Food Services an asset

Skills/Abilities:

• Excellent communication skills (verbal and written) required


• Excellent interpersonal skills required


• Excellent organizational skills required


• Demonstrate ability to work independently with minimal supervision in a busy and demanding team work environment required


• Excellent clerical skills - minute recording and transcribing, filing and reception required


• Must demonstrate commitment to ensure personal safety, safety of fellow workers, patients, volunteers, and visitors


• Ability to support and contribute to a culture of safety and prevention of adverse health events required


• Must demonstrate good attendance


• Bilingualism (Advanced level English/French) is an asset.

Pay rate, benefits and other terms and conditions are as per the CUPE 139 Collective Agreement

North Bay Regional Health Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation for disability during any stage of the recruitment process, please indicate this in your application.

All new hires are required to complete a Criminal Record Check (CRC) or a Vulnerable Sector Check (VSC), as applicable to the position. A satisfactory result, in accordance with organizational requirements, is a condition of employment.

NORTH BAY REGIONAL HEALTH CENTRE IS AN EQUAL OPPORTUNITY EMPLOYER