Administrative Assistant

Wiikwemkoong Unceded Territory; Wikwemikong; On-site; CAD 59,000 - 72,000; Full time

Job summary

Wiikwemkoong Child and Family Services, part of Wiikwemkoong Unceded Territory, seeks an Administrative Assistant to support the Team Supervisor and manage essential administrative functions. The role requires coordinating meetings, handling communications, and maintaining accurate, confidential records for children, youth, and families in alignment with community values.

Qualifications include a two-year college diploma in administration and at least two years of relevant experience, with

Qualifications

• Two-year college diploma in Administration.
• Minimum of two years of experience in an administrative or executive role.
• Strong communication, documentation and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Provide comprehensive administrative support to the Team Supervisor.
• Coordinate and manage meetings, including agendas, minutes, action items, and follow-up.
• Act as a primary point of contact for internal and external communications for the department.
• Prepare correspondence, reports, presentations, and briefing materials.
• Maintain accurate, confidential records, files, and task lists.
• Assist with planning, coordination, and monitoring programs, projects, and initiatives.
• Coordinate travel, accommodations, meeting logistics, and supplies.
• Complete timecards, mileage claims, purchase orders, and other financial documentation.
• Support data collection and monthly reporting requirements.
• Ensure confidentiality and proper documentation related to children, youth, and families.
• Assist with community events and meetings.
• Utilize and maintain accurate records within the Caseworks Case Management System.

Skills

Communication

Organizational skills

Problem solving

Independent work

Interpersonal skills

Cultural sensitivity

Education

Two-year college diploma in administration

Tools

Caseworks Case Management System

Job description

Administrative Assistant

Wiikwemkoong Child and Family Services is seeking qualified individuals to fill the position of Administrative Assistant. Wiikwemkoong Unceded Territory (WUT) Child and Family Services oversees and advocates for child and family matters by following the principals and ethics of Wiikwemkoong’s Gchi Naaknigewin, Wiikwemkoong’s Children’s Bill of Rights and Wiikwemkoong Community Standards. This will ensure the services are culturally appropriate to support the community’s children and families in alignment with Anishnaabe values and practices. The Administrative Assistant will report directly to the Team Supervisor.

Responsibilities

• Provide comprehensive administrative support to the Team Supervisor.
• Coordinate and manage meetings, including agendas, minutes, action items, and follow-up.
• Act as a primary point of contact for internal and external communications for respective department.
• Prepare correspondence, reports, presentations, and briefing materials.
• Maintain accurate, confidential records, files, and task lists.
• Assist with planning, coordination, and monitoring programs, projects, and initiatives.
• Coordinate travel, accommodations, meeting logistics, and supplies.
• Complete timecards, mileage claims, purchase orders, and other financial documentation.
• Support data collection and monthly reporting requirements.
• Ensure confidentiality, privacy, and proper documentation related to children, youth, and families.
• Assist with community events and meetings and initiatives as needed.
• Utilize and maintain accurate records within the Caseworks Case Management System

Requirements

• Two Year College Diploma in Administration.
• Minimum of two (2) years of experience in an administrative or executive role, preferably in a First Nation Community, Organization or the social services sector.
• Strong communication, documentation and interpersonal skills.
• Problem-solving and conflict resolution abilities.
• Organizational skills for managing multiple tasks and meeting deadlines.
• Ability to work independently and collaboratively; flexibility to work evenings or weekends as needed.
• Empathetic and culturally sensitive; commitment to equity and inclusion.
• Successfully pass a Criminal Reference Check.
• Valid driver’s license, and a reliable vehicle.

Salary: $65,009 (Grade 5, Step 1)

Confidential: – Administrative Assistant – Prevention Team, Child and Family Services

Box 112 19A Complex Drive

Wiikwemkoong Unceded Indian Reserve

Wiikwemkoong ON P0P 2J0

Email: [e-mail]