Administrative Assistant - Portage sub office - Six Month Term

Sandy Bay Child & Family Services; La Prairie; On-site; CAD 42,000 - 52,000; Full time

Job summary

Sandy Bay Child & Family Services in Portage sub office is seeking an Administrative Assistant to provide administrative and operational support to the Quality Assurance Specialist and other departments. The role requires strong organization, professionalism, confidentiality, and accuracy in a fast-paced environment.

Responsibilities include QA data entry, information organization, report preparation and analysis, email management, training-prep duties, attendance tracking, and creating

Qualifications

• Must have Grade 12 or equivalent, plus a 2-year Office Administration diploma or equivalent.
• Minimum of two years’ related work experience.
• Proficient in Microsoft Office applications.
• Experience with web-based graphic design platforms (Canva, Adobe Express, VistaCreate).
• Excellent work history and ability to maintain confidentiality.
• Strong time-management and organizational skills.
• Valid Manitoba Driver’s Licence and willingness to travel.
• Criminal Record Check, Vulnerable Sector Search, and Child Abuse Registry Check may be required.
• Knowledge of First Nations culture is an asset; Ojibway language skills are a plus.

Responsibilities

• Provide administrative support related to Quality Assurance processes and initiatives.
• Assist with data entry, organization of information, report preparation and analysis related to Quality Assurance initiatives.
• Monitor and manage SNA email correspondence, print submissions, and prepare SNA files for Quality Assurance review.
• Assist the Training Coordinator in preparation for upcoming training sessions: photocopying, binding, stapling, and preparing activity manuals and workbooks.
• File attendance sheets of training sessions.
• Design and produce professional completion certificates and promotional posters using web-based platforms.
• Assist the Human Resources Manager with administrative tasks, projects, and related duties as required.
• Provide support to Portage sub office as needed.

Education

Grade 12 + Office Administration diploma

Tools

Microsoft Office

Canva

Adobe Express

VistaCreate

Job description

Position Summary:

The Administrative Assistant provides administrative and operational support to the Quality Assurance Specialist along with other departments located at the Portage sub office as needed. The Administrative Assistant must demonstrate strong organizational skills, professionalism, ensure strict confidentiality, and a high level of accuracy and attention to detail while working in a fast-paced environment.

Some Duties Include:

• Provide administrative support related to Quality Assurance processes and initiatives.
• Assist with data entry, organization of information, report preparation, and analysis related to Quality Assurance initiatives.
• Monitor and manage SNA email correspondence, print submissions, and prepare SNA files for Quality Assurance review.
• Assist the Training Coordinator in preparation for upcoming training sessions: photocopying, binding, stapling, and preparing activity manuals and workbooks.
• file attendance sheets of training sessions.
• designing and producing professional completion certificates and promotional posters using web-based graphic platforms.
• Assist the Human Resources Manager with administrative tasks, projects, and related duties as required.
• Provide support to Portage sub office as needed.

Qualifications:

• Minimum Grade 12 or equivalent, supplemented by a two-year Office Administration diploma or equivalent combination of education and experience.
• Minimum of two-years’ of related work experience.
• Proficient knowledge of Microsoft Office Applications.
• Experience with web-based graphic design platforms (e.g., Canva, Adobe Express, VistaCreate).
• Excellent work record/history.
• Demonstrate accuracy, time-management, and organizational skills.
• Posses’ excellent communication and interpersonal skills.
• Maintain confidentiality and demonstrate business professionalism.
• Must have a valid Manitoba Driver’s Licence, access to a vehicle and willing to travel.
• Must pass a Criminal Record Check, Vulnerable Sector Search, and Child Abuse Registry Check.
• Knowledge and respect of First Nations traditional culture and traditional philosophy.
• The ability to speak and/or understand the Ojibway language would be considered an asset.

Preference will be given to Canadian Citizens, First Nations, Métis, or Inuit candidates meeting the position requirements. All indigenous applicants are asked to self-declare within their cover letter.

We thank all applicants, but only those selected for an interview will be contacted.