Administrative Assistant - Mail Room

MLT AIKINS LLP; Winnipeg; On-site; CAD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Flexible benefit plans

Earned Days Off program

Inclusive work environment

Job summary

MLT Aikins is seeking an Administrative Assistant for our Winnipeg office. The role provides administrative and clerical support within the Office Services Team, requiring initiative, strong organization, and excellent communication skills. Typical hours are 9:00 a.m.

to 5:00 p.m., Monday to Friday. The successful candidate will bind, scan, process mail, coordinate courier shipments, maintain manuals, and assist with marketing materials and office moves.

Qualifications

• Graduate of a recognized administrative assistant program or equivalent.
• Minimum two years in an office services, hospitality, or business centre role.
• Strong communication, problem-solving and analytical skills.
• Excellent organization with attention to detail and file systems.

Responsibilities

• Perform binding, tabbing, copying, scanning, and file management tasks.
• Organize and distribute incoming/outgoing mail and courier shipments.
• Maintain up-to-date manuals and reference materials.
• Prepare and coordinate marketing support materials for events and campaigns.
• Support office moves and assist with supply/equipment setup.

Skills

Communication

Problem-solving

Analytical skills

Time management

Teamwork

Adaptability

Education

Graduate of a recognized administrative assistant program

Tools

Word

Excel

Outlook

Adobe

Job description

Job Title: Administrative Assistant – Winnipeg

Location: Winnipeg, MB

Closing Date: October 30, 2026

Competition Number: MLTA-WPG-202610-082

Who we are

MLT Aikins is a full-service law firm of more than 375 lawyers across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

Job summary

As a growing and dynamic firm, we are interested in hearing from qualified administrative assistant applicants for our Winnipeg office. This position will be responsible for providing administrative and clerical support in the Winnipeg office working closely with our Office Services Team. Our ideal candidate is self-motivated, highly organized, has strong computer and time management skills and excellent interpersonal and communication skills. The successful candidate must be able to work independently, follow instructions with minimal supervision and thrive in a fast‑paced, professional team environment. The hours for this position are between 9 a.m. to 5 p.m., Monday to Friday.

Responsibilities include:

• Performing administrative tasks such as binding, tabbing, copying, scanning, opening and closing files
• Organizing, processing and distributing incoming and outgoing mail throughout the office
• Coordinating inbound and outbound courier shipments and tracking deliveries as required
• Maintaining up‑to‑date guidebooks, manuals and other reference materials related to the role
• Preparing, organizing and coordinating marketing support materials and promotional supplies to ensure timely availability for events, campaigns and internal initiatives
• Supporting office and workstation moves by preparing workspaces and assisting with supply and equipment setup
• Providing backup coverage for the Mail Clerk and Receptionist during absences as needed, including flexibility to adjust work hours or work overtime when necessary
• Assisting with general team support during breaks or staff absences as needed

Qualifications include:

• Graduate of a recognized administrative assistant program (equivalencies will be considered)
• Minimum of two years of experience in an office services, hospitality or business centre role
• Excellent communication, problem-solving and analytical skills
• Ability to maintain an efficient electronic file system with exceptional attention to detail
• Demonstrated initiative to work with minimal supervision and in a team setting
• Ability to adapt and thrive in a fast paced environment
• Strong computer skills including Word, Excel and Outlook and Adobe
• Physical mobility for requirements of mail and document production

We offer:

• A competitive salary including individual performance bonus
• Flexible benefit plans for dental, health and wellness benefits
• Access to group savings plans and investment options
• Earned Days Off Program
• A positive and inclusive work environment

Our Diversity Statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.