Business Professional

MLT Aikins; Regina; Hybrid; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Health and wellness benefits

Group savings plans

Earned Days Off

Positive and inclusive work culture

Job summary

MLT Aikins is seeking a Collections Administrative Assistant in Regina to join our centralized debt recovery team. The role requires accuracy with financial transactions, strong organization, and the ability to communicate clearly with clients and internal teams.

You will open collection files, manage payments, perform searches, and assist with invoicing and documentation. The ideal candidate has 5+ years in admin or banking services and a diploma/degree in accounting or administration.

Qualifications

• Minimum five years in administrative, accounting clerk or banking services.
• An accounting or administration diploma/degree is a plus.
• Strong attention to detail with efficient electronic file management.
• Ability to handle repetitive tasks with accuracy and due diligence.
• Proven organizational and multitasking capabilities under deadlines.
• Strong communication and problem-solving skills.
• Ability to work independently in a fast-changing environment.
• Proficient editing and formatting for correspondence and documents.

Responsibilities

• Open collection files daily for multiple clients and offices.
• Prepare and maintain documents for debtor payments (E-transfers, cheques, wire).
• Perform searches (property, employment, judgments) across sites.
• Use CollectLink, Techcom, Litigation Highway for data accuracy.
• Handle financial remittance for multiple clients.
• Monitor work lists in the collections workflow platform.
• Prepare and track billing and disbursement invoices.
• Follow up with clients on outstanding invoices.
• Monitor Outlook inboxes and pay vendor invoices timely.
• Run workflows for demand letters, proofs, printing and mailing.
• Close files, scan paper files, and perform mail merges as needed.
• Communicate effectively within the firm and collections team.
• Ensure compliance with client directives and risk controls.

Skills

Communication

Analytical skills

Time management

Problem solving

Independent work

Attention to detail

Education

Accounting or administration diploma/degree

Tools

MS Word

Excel

Adobe

Aderant

Planner

CollectLink

Techcom

Litigation Highway

Job description

Job Reference ID: MLTA-REG-202610-079

Closing Date: Closes October 20, 2026 Location: Regina Position: Business Professional

About our Firm

MLT Aikins is a full-service law firm of more than 375 lawyers across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

We are hiring a Collections Administrative Assistant to join our centralized debt recovery team in Regina. Our ideal candidate is self-motivated and highly organized, has a high degree of competence with basic accounting concepts and financial transactions, is confident with both formal written and verbal communication, and has excellent attention to detail and time management skills. They are able to work independently, follow instructions with minimal supervision, and thrive in a fast-paced, professional team environment, providing excellent service for internal and external clients.

Responsibilities include:

• Opening Collection files daily for multiple clients across multiple offices
• Preparing and maintaining documentation for incoming debtor payments including E-transfers, cheques and wire transfers
• Performing property, employment and judgment searches for all applicable files through various sites for multiple offices
• Accessing and using online resources such as CollectLink, Techcom, Litigation and Collection Highway to perform various activities to maintain accurate data
• Performing financial remittance as required for multiple clients across multiple offices
• Monitoring multiple work lists in the collection workflow platform
• Preparing, processing and tracking billing and disbursement invoices for multiple clients
• Following up with clients to address any outstanding or pending invoice approvals
• Monitoring multiple inboxes in Outlook
• Paying multiple vendor invoices in a timely manner
• Running workflows to pull demand letters and proofing, printing and mailing letters
• Closing files as applicable
• Scanning paper files as required
• Performing mail merges for large letter campaigns as required
• Effectively communicating within the firm and collections team
• Ensuring compliance with client directives and risk controls

Qualifications include:

• Minimum of five years of experience in an administrative, accounting clerk or banking services role
• An accounting or administration diploma or degree is considered an asset
• Ability to maintain an efficient electronic file system with exceptional attention to detail
• Comfortable performing repetitive tasks while maintaining consistency, accuracy and commitment to due diligence
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Strong communicator with strong problem solving and analytical skills
• Ability to work independently and to adapt to a fast-changing environment
• Capacity to perform complex editing and formatting for correspondence and documents
• Ability to follow the instructions from a diverse group of clients, lawyers and staff
• Software program knowledge or certification in: FCT Default Solutions/Collect Link, Techcom, Collection and Litigation Highway, Adobe, Aderant, MS Word, Excel, Planner, Copilot and document management software are assets

We offer:

• A competitive salary including individual performance bonus
• Comprehensive coverage for health and wellness benefits
• Access to group savings plans and investment options
• Earned Days Off program
• A positive and inclusive work environment

Our Diversity Statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.