administrative assistant, legal

Government of Canada; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading governmental organization is seeking an organized Administrative Assistant to handle office tasks in Mississauga. This role requires proficiency in various software programs and strong communication skills, with a focus on detail and accuracy. Candidates should have relevant educational qualifications and the ability to work at the physical location.

Responsibilities

• Open and distribute regular and electronic incoming mail and other material.
• Schedule and confirm appointments.
• Maintain filing system.
• Determine and establish office procedures and routines.
• Prepare financial statements and reports.
• Prepare and key in correspondence and legal documents.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Organized

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

PCLaw in the Cloud

MS Word

MS Office

MS Excel

MS Outlook

Adobe Acrobat Reader

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Determine and establish office procedures and routines
• Prepare financial statements and reports
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Set up and maintain manual and computerized information filing systems

Experience and specialization Computer and technology knowledge

• PCLaw in the Cloud
• MS Word
• MS Office
• Electronic mail
• MS Excel
• MS Outlook
• MS Windows
• Adobe Acrobat Reader

Additional information Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player