administrative assistant, legal

MVD Law professional corporation; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A legal firm in Toronto is seeking a Legal Administrative Assistant to manage information flow, schedule appointments, and prepare legal documents. The ideal candidate will have a secondary school diploma and at least one year of relevant experience. The work environment is fast-paced and requires excellent organizational and interpersonal skills.

Qualifications

• 1 to 2 years of experience in a similar role.
• Proven ability to work under pressure in a fast-paced environment.
• Excellent organizational skills.

Responsibilities

• Coordinate the flow of information.
• Schedule and confirm appointments.
• Prepare and proofread legal documents.

Skills

Client focus

Organized

Team player

Efficient interpersonal skills

Ability to multitask

Accurate

Education

Secondary (high) school graduation certificate

Job description

• Secondary (high) school graduation certificate

Work setting

Tasks

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Record and prepare minutes of court sessions, meetings or conferences
• Arrange travel, related itineraries and make reservations
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Large caseload

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Organized
• Reliability
• Team player
• Ability to multitask

Experience

• 1 year to less than 2 years

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