Legal Administrative Assistant

Stikeman Elliott LLP; Toronto; Hybrid; CAD 45,000 - 65,000; Full time

Job summary

Join a leading corporate law firm in Canada as a Legal Administrative Assistant in Toronto. This entry-level role offers a collaborative environment with opportunities for career growth within a respected firm. Responsibilities include document management, client file oversight, and administrative support to lawyers. Strong organizational skills, attention to detail, and a proactive attitude are essential for success in this dynamic role.

Benefits

Hybrid work flexibility

Comprehensive benefits program

Learning and development assistance

Mentorship opportunities

RRSP matching

Qualifications

• Experience as a Legal Administrative Assistant, Administrative Assistant, or Executive Assistant is a strong asset.
• Education or certification in legal administration or law-related fields is beneficial.
• Strong experience with legal practice management software and Microsoft Office is required.

Responsibilities

• Provide proactive support to lawyers in legal document production and management.
• Manage client files and assist with accounts and billing.
• Coordinate projects and handle calendar management.

Skills

Communication

Organization

Time Management

Attention to Detail

Legal Document Management

Education

Certification in Legal Administration

Law Clerk Diploma

Tools

Microsoft Office

Job description

Join to apply for the Legal Administrative Assistant role at Stikeman Elliott LLP

Join to apply for the Legal Administrative Assistant role at Stikeman Elliott LLP

We’re always keeping an eye out for talented Legal Administrative Assistants to join our exceptional Administrative Services team! Whether you’re just starting out your career in administration or are a seasoned expert in your field, Stikeman Elliott is a great place to grow your career! Come join one of the most distinguished and respected corporate law firms in Canada.

Our Toronto office is located in the heart of the financial district and is just steps to the TTC and GO Train Station. Our Legal Administrative Assistants can also take advantage of hybrid work (minimum of three days per week on-site, once you finish training). Voted one of the Best Employers in Canada for the past 14 years, and counting, Stikeman Elliott is always seeking to provide an excellent employee experience. We have a culture that values teamwork, service excellence and mentorship. Aside from working with an incredible team, we also have a fantastic benefits program, learning and development assistance and RRSP (Registered Retirement Savings Plan) matching. If you like a fast-paced environment, a team structure that provides support, training, and development – we’d love to hear from you!

Key Responsibilities:

• Provide proactive support to our busy lawyers in the following areas:
• Legal Document Production & Management
• Client File Management & Practice Activities
• Accounts/Billing & A/R Financial Management
• Marketing & Business Development Support
• General Administrative Support
• Calendar, Time & Email Management
• Project Coordination

Knowledge and Experience:

• Experience working as an Legal Administrative Assistant, Administrative Assistant or Executive Assistant (or a combination of education and experience) is a strong asset – we frequently hire LAAs with various levels of experience, depending on our business needs
• Education or certification in legal administration, Law Clerk or law-related field is a strong asset
• Strong experience with calendar and legal practice management
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Able to learn and utilize various software programs utilized by the firm
• Comfortable in an environment of continuous learning with on-going formal and self-learning opportunities
• Solution-oriented with sound judgement to make informed decisions
• Excellent verbal and written communication skills, with the ability to use discretion when dealing with confidential information
• Solid organization and time management skills
• Strong attention to detail and commitment to producing quality work
• Professional, responsive, friendly, and able to build productive relationships

Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.

Please Note: Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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