Administrative Assistant I

Vancouver Island Health Authority; Tofino; On-site; CAD 42,000 - 54,000; Full time

Job summary

Vancouver Island Health Authority is seeking an Administrative Assistant I to support a program or department with timely secretarial and administrative tasks. Under the Director's guidance, you will help coordinate schedules, document management, and communications to ensure smooth operations.

The role requires Grade 12 plus related coursework and at least three years of experience in a large complex organization, preferably in a clinical portfolio.

Qualifications

• Grade 12 plus related coursework in office or business administration.
• Three (3) years of related experience in a large complex organization, preferably in a clinical program/portfolio.
• Experience in a health or clinical environment is an asset.

Responsibilities

• Carry out secretarial duties and administrative tasks for a program or department.
• Assist with scheduling, communications, and document management to support operations.

Skills

Communication

Written communication

Verbal communication

Organization

Typing

Equipment operation

Physical ability

Education

Grade 12 plus related coursework in office/business administration

Job description

Job Overview

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Director, the Administrative Assistant I is responsible for carrying out secretarial duties and associated administrative tasks for a program or department.

QUALIFICATIONS

Education, Training and Experience: Grade 12 plus additional related coursework in office or business administration and three (3) years’ related experience in a large complex organization, preferably in a clinical program/portfolio.

Skills and Abilities

• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to type.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.