Administrative Assistant - Human Resources (TFT)

Windsor Regional Hospital; Windsor; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support their Human Resources team. This role involves a variety of administrative tasks, including managing correspondence, organizing files, and coordinating employee events. The ideal candidate will have a strong commitment to customer relations, confidentiality, and quality improvement. With opportunities to enhance your organizational and communication skills, this position promises to be both rewarding and dynamic. Join a team that values your contributions and fosters a supportive work environment.

Qualifications

• Graduate of post-secondary human resources program.
• Previous work experience in a Human Resources Department required.

Responsibilities

• Perform routine reception and administrative functions.
• Coordinate employee events, meetings, and functions.
• Maintain and order office supplies.

Skills

Customer Relations

Confidentiality

Interpersonal Skills

Communication Skills

Organizational Skills

Judgment and Decision-Making

Education

Post-Secondary Human Resources Program

Tools

HR Information Systems (AS/400 Infinium)

Microsoft Office Suite

Job description

Vacancy Status: Temporary Full-Time

Job Summary

Reporting to the Supervisor of Human Resources, the Administrative Assistant will provide Administrative Support to the Human Resources Team

Direct Reports

This position has no direct reports.

Responsibilities

• Perform routine reception and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers and visitors.
• Distributing and maintaining confidential and highly sensitive material to appropriate team members and personnel files.
• Coordinating employee events, meetings, functions, catering, scheduling interviews, and employee testing.
• Maintaining and ordering office supplies.
• Distributing and posting notices of vacancies on the appropriate bulletin boards.
• Producing and typing employment verification and reference letters.
• Recording, preparing, and distributing minutes of all department meetings.
• Conducting reference checks.
• Reviewing and entering of Above and Beyond Award nominations.
• Enrolling and maintaining gym memberships and deductions.
• Enrolling and maintaining parking and ID badges for staff/volunteers.
• Participating in monthly Health and Safety inspections.
• Sorting and distributing mail.
• Other duties as assigned.
  
  

Skills/Capabilities

• Demonstrated ability to conduct all duties and responsibilities in a manner that is consistent with the corporation’s commitment to promote positive customer relations when dealing with patients, families, visitors, volunteers, staff and external agents.
• Demonstrated appreciation of issues involving client/staff/employee/employer privacy and confidentiality in a multifaceted health care facility.
• Exemplary interpersonal and written/verbal communication skills.
• Demonstrated ability to work independently, coordinating and prioritizing multiple assignments.
• Commitment to continuous quality improvement in the provision of administrative support services.
• Excellent organizational, information/data management skills, well developed judgment and decision-making skills.
• Ability to implement continuous quality improvement initiatives to support the core functions of the department.
  
  

Qualifications

• Graduate of post-secondary human resources program
• Previous work experience in a Human Resources Department required.
• Experience working with HR Information Systems (preferably AS/400 Infinium).
• Experience taking meeting minutes.
• Demonstrated Intermediate-level knowledge and experience in Microsoft Office Suite programs: Word, Excel, Power Point; Outlook.
• French Language proficiency an asset.
  
  

Windsor Regional Hospital is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by WRH throughout the recruitment, selection and/or assessment process to applicants with disabilities.