Administrative Assistant Full-time SaskEnergy

Fnuniv; Regina; Hybrid; CAD 37,000 - 41,000; Full time

Job summary

SaskEnergy is seeking an Administrative Assistant to support the department with clerical, reception and work management tasks in a permanent full-time role in Regina. You will perform general office functions, manage communications, draft correspondence, run reports, and assist with procurement and filing processes.

The role requires Grade 12 or equivalent and an Office Administration Certificate, with 2–4 years of secretarial experience in a Windows environment. Closing date: October 7, 2026.

Qualifications

• Two (2) years secretarial work experience using computer-based software (word processing, spreadsheets, scheduling, database, presentation) in Windows.
• Grade 12 or equivalent for experience options.
• Four (4) years secretarial work experience using computer-based software in Windows environment.

Responsibilities

• Perform general office duties including answering phones, responding to inquiries, and preparing correspondence.
• Provide statistical reports from various computer databases and systems.
• Coordinate meetings, training and conferences, including invites, facilities, travel, and accommodations.
• Receive, sort and distribute mail and communications.
• Prepare and reconcile procurement-related documents and invoices.

Skills

General Office Skills

Phone & Email Handling

Data Entry & Records

Education

Grade 12 or equivalent

Office Administration Certificate

Tools

Microsoft Word

Excel

PowerPoint

Database Software

Job description

SaskEnergy is seeking a qualified and motivated individual to join our team. The Administrative Assistant provides general office support for the department by performing a variety of administrative, general and specialized duties including clerical, reception and work management processes.

Position Details

• Union. This position is permanent full time.

Core Responsibilities

General Office Functions

• Perform general office duties. This includes:
  • Receive, respond to and direct phone enquiries.
  • Prepare letters and other forms of correspondence.
• Provide statistical reports from various computer databases (e.g. accounting systems, human resource systems, etc.).
• Perform administrative duties required for arranging meetings, training and conferences, including sending invites, arranging facilities and appropriate supplies, making hotel reservations and travel arrangements.
• Receive, sort and distribute office communications and mail.
• Prepare cheque requisitions and journal vouchers.
• Provide training and support on related work systems, office software and processes to department staff and/or provide training and support on related work systems and processes to users.
• Acknowledge and provide assistance to internal and external customers.

Record and File Administration

• Prepare, format, distribute and proofread correspondence, presentations, graphs, reports, meeting minutes, memos, forms and other department documents.
• Run statistical reports utilizing appropriate work management, human resource and corporate accounting management systems.
• Update and maintain department programs, records, systems, files and libraries.
  Maintain and organize information filing and retrieval system to facilitate information flow, storage, and retrieval of materials, documents, correspondence and reports.
• Draft correspondence from file, program or system data.
• Compile, organize, copy, fax and file information.
• Document administration processes, ensuring they are efficiently maintained and updated.
• Process and reconcile procurement card accounts, expenses, timesheets, attendance reports, cheque requisitions and invoices for authorization and/or payment.
• Maintain office supply inventory and arrange for pick-ups and deliveries of packages and supplies.

Department Administration Process

• Perform administrative duties specific to the department (these duties vary from department to department).

Qualifications

Education

• Grade 12 or equivalent.

• Recognized Office Administration Certificate.

Experience

• Two (2) years secretarial work experience utilizing computer based software including word processing, spreadsheet, scheduling, database and presentation applications within a window based operating environment.
  OR
• Grade 12 or equivalent.
• Four (4) years secretarial work experience utilizing computer based software including word processing, spreadsheet, scheduling, database and presentation applications within a windows based operating environment.

Closing Date

October 7, 2026

Hourly Rate Range

$27.00 ($4,106.70) – $30.06 ($4,572.13)