Administrative Assistant, Finance

Cpus Engineering Staffing Solutions Inc.; Oakville; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Dental care

Paid time off

Job summary

CPUS Engineering Staffing Solutions Inc. is looking for a Finance Assistant in Oakville, Ontario. This full-time position allows for hybrid work, with one office day required weekly. Responsibilities include bookkeeping, managing accounts payable/receivable, and general administrative tasks.

The ideal candidate will have experience in office administration and proficiency in QuickBooks and Excel. CPUS Engineering offers health/dental benefits along with a competitive salary between $50,000 and $55,000 based on experience.

Qualifications

• 3 years of experience as an Administrative Assistant required.
• Strong attention to detail and accuracy required.
• Ability to handle confidential information with discretion.

Responsibilities

• Perform basic bookkeeping and clerical tasks.
• Assist in creating invoices using QuickBooks.
• Manage Accounts Receivable and Accounts Payable.
• Maintain project spreadsheets throughout the week.
• Provide general administrative support.

Skills

Communication skills

Excel proficiency

QuickBooks experience

Organizational skills

Customer service skills

Multi-tasking skills

Confidentiality handling

Education

Degree or Diploma/Certificate in Office Administration

Tools

QuickBooks

Excel

Job description

Position: Finance Assistant

Company: CPUS Engineering

Candidate may choose to work on-site or Hybrid (must reside in or close to Oakville, ON in order to commute to the office). In office 1 day per week is required.

A background check is a condition of employment.

Job Description:

The Finance Assistant/Admin Clerk shall be responsible for supporting the Senior Financial Officer in managing the financials of the company, mainly comprised of accounts payable and accounts receivable tasks. This role involves a general bookkeeping knowledge/background along with some office administration experience such as verifying invoices, filing, entering data in excel and other administrative duties. The ideal candidate must have a strong background in office administration along with excellent attention to detail and multi-tasking skills.

Job Duties:

• Provides basic bookkeeping functions and clerical tasks.
• Assists in creating invoices using QuickBooks software.
• Posting and managing Accounts Receivable and Accounts Payable payments and updating internal reports.
• Balance and maintain accurate ledgers.
• Settle accounts by reconciling entries.
• Ability to multi-task and prioritize work on a daily basis.
• Maintain project spreadsheets on an ongoing basis.
• Assist in the completion and the review of expense reports and invoices.
• Provide general administrative and clerical support including mailing and scanning.
• Maintain office supplies for the office.
• Uphold a high level of confidentiality for all business-related activities.
• Maintain a professional demeanor with all staff, visitors, and clients.
• Filing and other administrative duties as required.

Desired Skills:

• Proven communication skills – written, verbal and interpersonal.
• Proficient in Excel to prepare documents, correspondence, and spreadsheets.
• Experience using QuickBooks is an asset.
• Strong organizational skills and attention to detail.
• Excellent administrative, time-management and multi-tasking skills, with the ability to prioritize and to act on multiple tasks simultaneously.
• Strong follow-up skills with exceptional attention to detail and accuracy.
• Excellent customer service and interpersonal skills to deal effectively with staff and clients in a variety of situations.
• Ability to handle confidential information with discretion and respect.

Academic:

• Degree or Diploma/Certificate in Office Administration is considered an asset.

Hours of Work: 40 hours a week (Hybrid)

Job Type: Full Time employee

Health/Dental Benefits: Yes

Company Description

CPUS Engineering Staffing Solutions Inc. is a staffing and recruitment agency based in Oakville, Ontario. Founded in 2004, CPUS Engineering Staffing Solutions is recognized as a leading staffing agency in the provision of technical staffing solutions to the Canadian nuclear power industry.

CPUS Engineering Staffing Solutions is a customer-focused organization comprised of a recruitment team which has a reputation of high integrity and professionalism when interacting with their clients and candidates.

CPUS Engineering Staffing Solutions Inc. is a growing and progressive company and has a proven track record in meeting their clients’ staffing needs on a permanent and contract basis.

Salary: $50,000 – $55,000 based on level of experience.

Experience:

• Administrative Assistant 3 years

Benefits:

• Dental care
• Extended health care
• Paid time off