Administrative Assistant

Jobtailor; Oakville; On-site; CAD 63,000 - 81,000; Full time

Benefits offered by this job

Employee ownership opportunities

Annual discretionary performance bonuses

Flexible medical, dental and vision benefits

Mental health and wellness support

Job summary

PCL Constructors Canada Inc. in Oakville, Ontario, is seeking an Administrative Assistant. You will support daily operations, manage relationships with stakeholders, and ensure smooth office function. The role requires excellent communication skills, a high school diploma, and at least 3 years of experience.

Compensation ranges from $63,000 to $81,000 based on qualifications. PCL offers a dynamic workplace focused on innovation and employee ownership.

Qualifications

• 3 years of experience as an administrative assistant.
• Ability to handle confidential information discreetly.
• Ability to develop and maintain effective stakeholder relationships.

Responsibilities

• Supports day-to-day operations by performing administrative tasks.
• Develops and maintains customer-focused relationships.
• Manages site and office security pass control.

Skills

Excellent verbal, written, and interpersonal communication skills

Ability to prioritize tasks and adapt to change

Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote

Education

High school diploma

Associates or bachelor’s degree or certificate in office administration

Job description

The future you want is within reach. Let's build it together.

At PCL Constructors Canada Inc., part of the PCL Family of Companies (PCL), we don't just build projects -- we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.

We're a team of builders who care deeply about what we create and who we build with. That includes you. We are not only shaping the future of construction, we are also committed to shaping the future of your career.

As a Administrative Assistant for PCL Constructors Canada Inc. in Oakville, Ontario, Toronto, Ontario, you'll have the opportunity to contribute to the success of our team by supporting day-to-day operations, building strong relationships and ensuring the smooth and efficient functioning of our office.

Why Choose PCL?

Choose a career with rewards that matter. PCL's total rewards are designed to support your growth, well-being and future success -- because when you succeed, we all do.

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• RRSP, TFSA, Pension Contribution Options
• Flexible medical, dental and vision benefits
• Prescription drug coverage and virtual care services
• Life, AD&DD and disability insurance
• Paid parental leave and family care support
• Health and lifestyle spending account options
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCL's College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Here's how a Administrative Assistant for PCL Constructors Canada Inc. within Toronto contributes to our team:

Responsibilities

• Supports day-to-day operations by performing administrative tasks for manager, department, or team.
• Develops and maintains customer-focused relationships with all stakeholders.
• Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
• Manages site and office security pass control.
• Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Arranges travel, hotel, and car reservations and preparing travel itinerary.
• Orders office supplies for department as requested.
• Supports mail distribution and courier requests.
• Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.

Qualifications

• High school diploma.
• Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.
• 3 years of experience as an administrative assistant.
• Excellent verbal, written and interpersonal communication skills.
• Ability to prioritize tasks and adapt to change.
• Ability to act with discretion when handling confidential information.
• Ability to effectively handle difficult situations and remain calm under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

The estimated salary range for this role is $63,000 to $81,000, based on your experience and qualifications. Final compensation will be confirmed as part of a personalized offer.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.

At PCL Constructors Canada Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyone's needs are different, if you require accommodation during the application process, please contact [e-mail] and include the position and location of interest.

This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring decisions are made by human reviewers.

This posting is for a new position within our organization.

Company: PCL Constructors Canada Inc.

Primary Location: Oakville, Ontario, Toronto, Ontario

Job Title: Administrative Assistant

Requisition ID: 13118