Administrative Assistant/Assistant(e) administratif(ve)

Nuvei; Montreal; Hybrid; CAD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to provide vital support to the executive team. This role involves managing calendars, preparing important documents, and serving as a liaison with the Board of Directors. The ideal candidate is bilingual in French and English, possesses exceptional organizational skills, and is adept in MS Office. With a focus on results and a commitment to excellence, you'll thrive in a dynamic environment that values diversity and inclusion. Join a forward-thinking company that fosters your professional growth while contributing to meaningful initiatives.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

RRSP

Training Programs

Virtual Wellness Classes

Private Medical Insurance

Quarterly Extra Leave

Employee Recognition

Qualifications

• 1-2 years of experience in Business Administration or customer service roles.
• Bilingual in French and English; additional languages are an asset.

Responsibilities

• Manage and coordinate executives' calendars and activities.
• Prepare memos, presentations, and spreadsheets for executives.
• Serve as liaison with the Board of Directors.

Skills

Business Administration

Customer Service

Bilingual (French and English)

Interpersonal Skills

Organizational Skills

Attention to Detail

Education

1-2 years of experience in Business Administration

Tools

MS Office Suite (Word, Excel, PowerPoint)

Job description

Administrative Assistant/Assistant(e) administratif(ve)

Reporting to the Chief Financial Officer ("CFO"), the Administrative Assistant's primary responsibility is to provide administrative support to the CEO and CFO, as well as other members of the Montreal-based executive team.

You are a resourceful, discreet, independent, and deadline-oriented team player who is solution-focused, meticulous, and eager to contribute to meaningful organizational initiatives.

Main Duties / Responsibilities

• Manage and coordinate executives' calendars, contacts, and activities, including travel arrangements and offsite meetings.
• Act as a point of contact for internal and external parties regarding executive matters.
• Prepare memos, presentations, and spreadsheets for executives.
• Organize team Town Hall meetings.
• Handle expense reimbursements and track/reconcile them.
• Coordinate documents requiring executive attention.
• Serve as liaison with Nuvei Corporation's Board of Directors and coordinate Board activities.
• Support special projects and initiatives as needed.

Qualifications (skills/experience)

• 1-2 years of experience in Business Administration or customer service roles.
• Bilingual in French and English (verbal and written); additional languages are an asset.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Knowledge of standard office equipment.
• Exceptional interpersonal skills, tact, discretion, and diplomacy.
• Strong organizational skills, multitasking, prioritization, and ability to work under pressure.
• Attention to detail and accuracy.
• Results-driven and motivated.
• Ability to work in-office and/or in a hybrid setting.

Working Language

English is predominantly used (99%) for spoken and written communication due to the dispersed team and clientele across Quebec and outside. Internal communications may be in French or English depending on the interlocutors. A basic knowledge of French is required within Quebec, and English proficiency is necessary for external communications.

Benefits

Nuvei offers comprehensive benefits including Medical, Dental, Vision, LTD, Paid time off, RRSP, and more. Additional perks include training programs, virtual wellness classes, private medical insurance, quarterly extra leave contingent on company performance, employee recognition, and a modern work environment.

Nuvei values diversity and inclusion, fostering an environment where employees can be their authentic selves. We look forward to your application.