Administrative Assistant/Assistant(e) administratif(ve)

Nuvei; Montreal; Hybrid; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support its executive team in Montreal. This role involves managing calendars, preparing important documents, and acting as a liaison with the Board of Directors. The ideal candidate is resourceful, discreet, and possesses exceptional organizational skills. Bilingual proficiency in French and English is essential, as the role requires effective communication with diverse stakeholders. Join a dynamic team where your contributions will help drive organizational initiatives and support executive operations in a fast-paced environment.

Qualifications

• 1-2 years of experience in Business Administration or customer service.
• Bilingual in French and English; additional languages are an asset.

Responsibilities

• Manage and coordinate calendars and activities for executives.
• Prepare memos, presentations, and spreadsheets for executives.
• Act as liaison with Nuvei Corporation’s Board of Directors.

Skills

Business Administration

Customer Service

Bilingual (French and English)

Interpersonal Skills

Organizational Skills

Attention to Detail

Results-oriented

Education

1-2 years of experience in Business Administration

Tools

MS Office Suite (Word, Excel, PowerPoint)

Job description

Reporting to the Chief Financial Officer (“CFO”), the Administrative Assistant’s primary responsibility is to provide administrative support to the Chief Executive Officer (“CEO”) and CFO. The role also includes supporting other members of the Montreal-based executive team.

You are a resourceful, discreet, and independent team player who meets deadlines, is solution-oriented, meticulous, and eager to contribute to organizational initiatives.

Main Duties / Responsibilities

• Manage and coordinate calendars, contacts, and activities for executives, including travel and offsite meetings.
• Serve as a point of contact for internal and external parties regarding executive matters.
• Prepare memos, presentations, and spreadsheets for executives.
• Organize team Town Hall meetings.
• Handle expense reimbursements and track/reconcile related documents.
• Coordinate documents requiring executive attention.
• Act as liaison with Nuvei Corporation’s Board of Directors and coordinate Board activities.
• Support special projects and initiatives as needed.

Qualifications (Skills/Experience)

• 1-2 years of experience in Business Administration or customer service.
• Bilingual in French and English (verbal and written); additional languages are an asset.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Knowledge of standard office equipment.
• Exceptional interpersonal skills, tact, discretion, and diplomacy.
• Strong organizational skills with the ability to multitask, prioritize, and work under pressure.
• Attention to detail and accuracy.
• Results-oriented and motivated.
• Ability to work in office and/or hybrid (office/remote) settings.

Working Language

The primary working language is English, used 99% of the time for spoken and written communication, due to the dispersed geographic locations of colleagues and clients within and outside Quebec. Internal communications may occur in French or English depending on the interlocutors. A basic knowledge of French is required for positions within Quebec, and English proficiency is necessary for reporting outside Quebec, involving frequent external communications.