Administrative Assistant

WP Millworks; Vaughan; Hybrid; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Supportive work environment

Flexible work arrangements

Job summary

A Canadian-based e-commerce company is seeking an experienced Administrative Assistant to ensure smooth operations. The role emphasizes organizational skills, attention to detail, and independence. Candidates should have strong communication skills and be proficient in spreadsheets. This position offers competitive compensation and flexibility, including remote work options.

Qualifications

• Proven experience in an administrative or operations role.
• Exceptional organizational skills with strong attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Process and track invoices; maintain orderly records.
• Place and follow up on orders for products.
• Monitor stock levels and coordinate reorders.
• Maintain spreadsheets and provide updates to management.
• Correspond with suppliers and service providers.
• Keep files and documents organized.
• Answer basic phone calls and emails.

Skills

Organizational skills

Attention to detail

Proficient in spreadsheets

Strong communication skills

Negotiation skills

Ability to work independently

Inventory/supply chain coordination

Tools

Excel

Google Sheets

Document management tools

Job description

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WP Millworks is a Canadian-based e-commerce company specializing in manufacturing and distributing premium wood paneling, siding, and decor products. We serve both consumers and a network of designers, architects, builders, and home professionals. Our reputation is built on craftsmanship, reliability, and an unwavering commitment to quality.

Position Overview

We’re looking for an experienced Administrative Assistant who enjoys keeping operations running smoothly. This is a steady, well-structured role suited for someone who takes pride in accurate, organized work and can manage routine tasks with consistency. You’ll handle a mix of administrative duties, ordering, and communications — all with the support of a clear process and a friendly team.

Key Responsibilities

• Invoice & Documentation Management – Process and track invoices; maintain orderly records.
• Ordering & Supplies – Place and follow up on orders for products, packaging, and materials; communicate with suppliers by phone and email.
• Inventory Tracking – Monitor stock levels, update records, and coordinate reorders with vendors/ suppliers.
• Data & Reports – Maintain spreadsheets and provide routine updates to management.
• Vendor Communication – Correspond with suppliers, couriers, and service providers.
• Office Organization – Keep files and shared documents organized and accessible.
• Daily Communications – Answer basic phone calls, emails, and text messages.

Qualifications & Skills

• Proven experience in an administrative, office management, or operations role.
• Exceptional organizational skills with a strong attention to detail.
• Proficient in spreadsheets (Excel/Google Sheets), email platforms, and document management tools.
• Strong written and verbal communication skills.
• Confident negotiator over the phone and via email.
• Able to prioritize tasks and work independently with minimal supervision.
• Experience with inventory or supply chain coordination is an asset.

What We Offer

• Competitive compensation.
• Steady, long-term position with a reputable company.
• Supportive, respectful work environment.
• Flexible arrangements, including the option for remote work.

How to Apply

Please send your resume and a short cover letter outlining your relevant experience.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Wood Product Manufacturing