Project Administrator / General Administrator

Harbinger Network Inc.; Cambridge; On-site; CAD 45,000 - 65,000; Full time

Job summary

Harbinger Network Inc. in Ontario, Canada is seeking a Project Administrator to support the operations team on diverse ICI construction projects.

The role demands strong organizational and communication skills to manage multiple priorities in a fast-paced environment. You will assist with document control, budgeting support, and coordination between project managers, clients, consultants, subcontractors, and suppliers.

Qualifications

• 3+ years of administrative experience within the construction industry (ICI preferred).
• Experience supporting Project Managers or Operations teams is a strong asset.
• Strong document control and organizational skills.
• Experience with purchase orders, invoicing, and basic financial tracking.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Familiarity with construction management software such as Procore, Jonas, Viewpoint, or Autodesk Construction Cloud.

Responsibilities

• Maintain project documentation including RFIs, submittals, change orders, contracts, permits, and closeout documents.
• Assist with document control to ensure all project records are accurate, current, and properly filed.
• Support project managers with purchase orders, invoicing, expense tracking, and basic project budgeting.
• Coordinate communication between project managers, clients, consultants, subcontractors, and suppliers.
• Schedule meetings, site visits, inspections, and project-related appointments.
• Prepare reports, meeting minutes, and project correspondence.
• Assist with project setup, closeout, and ongoing administrative tasks throughout the project lifecycle.
• Manage office files, supplies, and general administrative workflows.
• Provide reception and clerical support as required.
• Help ensure projects remain organized and on schedule by proactively following up on outstanding documentation.

Skills

Document control

Administrative support

Project coordination

Communication skills

Microsoft Office

Tools

Procore

Jonas

Viewpoint

Autodesk Construction Cloud

Job description

Join a Growing Multi-Trade Contractor!

Excellent Salary: Based on experience
Excellent Package: Comprehensive Benefits, RRSP, Paid Vacation, Career Growth, and more!

Are you an organized, detail-oriented administrator who enjoys working in a fast-paced construction environment? Our client is a well-established multi-trade contractor delivering commercial, institutional, and industrial (ICI) construction projects across SW Ontario. As their project portfolio continues to grow, they are looking for a Project Administrator to provide administrative and project support to their operations team.

This is an excellent opportunity for someone who thrives on organization, enjoys working with multiple priorities, and wants to be part of a collaborative team where their contributions make a real impact.

What You\'ll Be Doing

• Maintain project documentation including RFIs, submittals, change orders, contracts, permits, and closeout documents.


• Assist with document control to ensure all project records are accurate, current, and properly filed.


• Support project managers with purchase orders, invoicing, expense tracking, and basic project budgeting.


• Coordinate communication between project managers, clients, consultants, subcontractors, and suppliers.


• Schedule meetings, site visits, inspections, and project-related appointments.


• Prepare reports, meeting minutes, and project correspondence.


• Assist with project setup, closeout, and ongoing administrative tasks throughout the project lifecycle.


• Manage office files, supplies, and general administrative workflows.


• Provide reception and clerical support as required.


• Help ensure projects remain organized and on schedule by proactively following up on outstanding documentation.

What We\'re Looking For

• 3+ years of administrative experience within the construction industry (ICI experience preferred).


• Previous experience supporting Project Managers or Operations teams is considered a strong asset.


• Strong document control and organizational skills.


• Experience with purchase orders, invoicing, and basic financial tracking.


• Excellent communication and interpersonal skills.


• Ability to manage multiple priorities while meeting deadlines.


• High level of accuracy and attention to detail.


• Proficiency with Microsoft Office (Word, Excel, Outlook).


• Experience with construction management software such as Procore, Jonas, Viewpoint, Autodesk Construction Cloud, or similar is an asset.

Why Join?

• Stable, growing multi-trade contractor with an excellent reputation.


• Supportive and collaborative team environment.


• Diverse and interesting ICI construction projects.


• Opportunities for professional development and career growth.


• Competitive compensation and comprehensive benefits package.


• Long-term career opportunity with a company that values its employees.

If you feel that you would like to explore the potential of this opportunity then I encourage you to apply privately.

Please send your resume in WORD format to: [e-mail]

Apply with confidence as Harbinger Network respects your privacy and will keep your application private and confidential. While only qualified candidates will be contacted for an interview, be sure to continually check out website for other related positions as they are posted. www.harbingernetwork.ca

Disclosure:

This posting represents an active and genuine vacancy with one of Harbinger Network’s clients and is not for speculative or pipeline recruitment. Harbinger Network and/or our Clients may use AI-assisted tools to support the screening and evaluation of applications; however, these tools are not intended to replace the Hiring Manager’s judgement or decision-making in the hiring process.