Administrative Assistant

Altis Technology; Vancouver; Hybrid; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Hybrid work

Remote Fridays

Public sector experience

Cross-functional exposure

Job summary

Altis Technology in Vancouver, BC is seeking an Intermediate Administrative Assistant to support finance, HR, and daily operations within a collaborative public sector team. This role requires strong organization, meticulous record-keeping, and the ability to manage multiple priorities in a structured environment.

You will process SAP transactions, code expenses, prepare meeting minutes, and maintain staffing records while safeguarding sensitive documents and security clearances.

Qualifications

• 2+ years of administrative support experience, ideally with finance and HR duties.
• 1+ years of hands-on SAP financial system experience.
• Proficiency with Microsoft Office; report preparation and recordkeeping.
• Strong organization and time management; ability to prioritize tasks.
• Attention to detail; confidential handling of sensitive information (Protected B).
• Advanced written and verbal English communication.
• Valid Reliability Security Clearance; on-site four days/week in Vancouver.

Responsibilities

• Provide day-to-day administrative support, direct inquiries, coordinate correspondence, and prepare meeting minutes.
• Code and reconcile financial transactions in SAP; government acquisition cards, invoices, reimbursements.
• Support HR administration by tracking sensitive documentation and security clearances.
• Generate SAP reports, identify discrepancies, and maintain staffing records.
• Coordinate office supplies, equipment deliveries, shredding, and asset disposal.
• Participate in budget review meetings and support financial administration under team lead.

Skills

Administrative support

Finance administration

HR administration

Microsoft Office

Time management

Attention to detail

Security clearance

English communication

Tools

SAP

Job description

Administrative Assistant (Intermediate)

Location: Vancouver, BC (Hybrid, 4 days on-site Monday to Thursday, remote Fridays)

Language: Advanced English proficiency in written and spoken communication, including reading comprehension

Duration: Temporary contract (length to be confirmed)

Background Check Requirement: Valid Reliability Security Clearance required

About the Opportunity

Are you an organized, detail-oriented administrative professional with experience supporting finance and HR operations? We're looking for an Intermediate Administrative Assistant to join a collaborative public sector team in Vancouver, where you'll play an important role in keeping daily operations running smoothly.

In this role, you'll work closely with team leads, management, and staff across multiple departments, providing essential administrative, financial, and HR support. This is a great opportunity for someone who enjoys variety, thrives in a structured environment, and takes pride in delivering accurate, reliable work.

What's In It for You

• A hybrid work arrangement with Fridays working remotely.
• The opportunity to gain valuable experience supporting a federal public sector environment.
• Exposure to financial operations, HR administration, and cross-functional teams.
• A collaborative workplace where your organizational skills and attention to detail make a meaningful impact.

Your Responsibilities

• You'll provide day-to-day administrative support, directing inquiries, coordinating correspondence, and preparing meeting minutes.
• You'll code and reconcile financial transactions in SAP, including government acquisition card purchases, contract invoices, and employee reimbursements.
• You'll support HR administration by tracking sensitive documentation, including security clearances and employment offer letters.
• You'll generate SAP reports, identify discrepancies, and maintain accurate staffing records.
• You'll coordinate office supplies, equipment deliveries, shredding services, and asset disposal activities.
• You'll participate in budget review meetings and support financial administration under the guidance of a team lead.

Skills and Qualifications

• 2+ years of administrative support experience, preferably involving finance and HR administration.
• 1+ years of hands-on experience with SAP financial systems, with the ability to process transactions accurately and independently.
• Proficiency with Microsoft Office applications and experience preparing reports and maintaining records.
• Strong organizational and time management skills, with the ability to prioritize competing tasks and anticipate operational needs.
• Excellent attention to detail, sound judgment, and the ability to handle sensitive information, including Protected B documentation.
• Advanced written and verbal English communication skills, including the ability to understand complex information and prepare clear documentation.
• Valid Reliability Security Clearance and availability to work on-site in Vancouver four days per week.

All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.