Administrative Assistant

IFG - International Financial Group; Vancouver; Hybrid; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Equipment provided

Hybrid work model

Job summary

IFG - International Financial Group in Vancouver, BC is seeking an Administrative Assistant (Level 1) to support senior leadership within the CSS organization. The role focuses on calendar and travel coordination, executive communications, and coordinating All-Hands and off-site events.

The position offers hybrid work options and exposure to business analysis and operational metrics, with onboarding and equipment provisioning to set you up for success.

Qualifications

• 0–2 years of experience in administrative support, coordination, or customer operations (Entry-level candidates with strong organizational potential are encouraged to apply!).
• Strong written and verbal communication skills with executive-level professionalism.
• Proven ability to multitask, prioritize, and manage tight schedules.
• A quick learner with high adaptability to new tools and processes.
• Bonus: Experience using modern AI productivity tools or an interest in business analytics/data.

Responsibilities

• Calendar & Travel Coordination: Manage complex regional calendars, plan travel itineraries, and handle expense tracking.
• Meeting & Action Tracking: Participate in leadership calls, document detailed minutes, and track deliverables with cross-functional stakeholders.
• Communications & Events: Coordinate All-Hands meetings, quarterly calls, and executive off-site events; draft compelling internal communications.
• Operations & Culture: Support onboarding, team compliance training, and vital Diversity & Inclusion (D&I) initiatives.

Job description

About the Role

Are you a detail-oriented, highly communicative professional looking to build a career in operations, leadership support, or business analysis?

We are seeking an Administrative Assistant (Level 1) to support senior leadership within our Customer Support and Services (CSS) organization in Vancouver. In this role, you will act as a key operational partner to directors across the Americas region, managing schedules, travel logistics, team communications, and high-impact off-site events.

If you are eager to learn quickly and want exposure to business analysis and operational performance metrics, this is an excellent opportunity to grow your skill set!

Key Responsibilities

• Calendar & Travel Coordination: Manage complex regional calendars, plan travel itineraries, and handle expense tracking.
• Meeting & Action Tracking: Participate in leadership calls, document detailed minutes, and track deliverables with cross-functional stakeholders.
• Communications & Events: Coordinate All-Hands meetings, quarterly calls, and executive off-site events; draft compelling internal communications.
• Operations & Culture: Support onboarding, team compliance training, and vital Diversity & Inclusion (D&I) initiatives.

What We’re Looking For

• 0–2 years of experience in administrative support, coordination, or customer operations (Entry-level candidates with strong organizational potential are encouraged to apply!).
• Strong written and verbal communication skills with executive-level professionalism.
• Proven ability to multitask, prioritize, and manage tight schedules.
• A quick learner with high adaptability to new tools and processes.
• Bonus: Experience using modern AI productivity tools or an interest in business analytics/data.

Why Apply?

• Growth Opportunity: Gain direct exposure to senior executives and learn the fundamentals of business analysis and operational metrics.
• Hybrid Flexibility: Enjoy a balanced mix of in-office collaboration and remote work.
• Equipment Provided: Full equipment setup (laptop and headset) provided.