HR Assistant - Temporary Full Time (1 Year -Maternity Leave Coverage)

LMSCL Lower Mainland Society for Community Living; Vancouver; On-site; CAD 32,000 - 45,000; Full time

Benefits offered by this job

Extended Health

Dental Care

Vision Care

Long-Term Disability

Life Insurance

RRSP

Job summary

LMSCL Lower Mainland Society for Community Living in Vancouver is seeking an organized HR Assistant to support HR systems, documentation, and administrative workflows. The role focuses on coordinating processes, maintaining records, and communicating across teams to keep operations running smoothly.

You will manage scheduling, investigations support, onboarding and offboarding tasks, and ensure compliance with WorkSafe BC and LMIA processes.

Qualifications

• Two years of administrative experience with high confidentiality.
• HR administration experience is an asset.
• Strong written and verbal communication skills.
• Ability to organize multiple tasks with tact and diplomacy.

Responsibilities

• Schedule meetings and assist with day-to-day HR tasks.
• Support investigations and prepare meeting notes.
• Onboarding and offboarding documentation coordination.
• Maintain HR records and templates in Payworks/Bitrix24.
• Assist with LMIA/LMIA-exempt cases and compliance tasks.
• Coordinate audits, leave records, and performance documentation.
• Communicate operational updates between HR and staff.

Skills

Secretarial skills

Organizational skills

Written communication

Verbal communication

Discretion with confidential info

Education

College diploma or higher

Business administration / HR asset

Tools

Microsoft Office

Google Workspace

Payworks

Job description

Date posted: October 19, 2026

Pay: CA$27.81 per hour

Job description:

Job Title : HR Assistant

Job Overview

LMSCL is a pioneer non-for-profit organization in the lower mainland who provides planned and emergency residential and community integration services to children, youth and adults. We serve permanent, respite, and day program individuals with mental and physical health needs. We are a big organization with several homes located all over the Greater Vancouver area. Our frontline staff are unionized, and administrative employees are non-unionized. More details are available at https://lmscl.org.

We are seeking a highly organized and detail-oriented HR Assistant to support the smooth execution of administrative and operational tasks within the Human Resources department. This role focuses on maintaining HR systems, coordinating internal processes, and ensuring accurate documentation and communication across the organization. The position is ideal for someone who excels in structured, process-driven work and enjoys keeping things running efficiently behind the scenes.

Key Roles and Responsibilities

• Schedule meetings and appointments for the HR Manager, and assist with day-to-day task coordination
• Communicating with management and receiving pre-investigation reports
• Inviting involved parties to investigations
• Moderating investigation meetings
• Taking notes, summarizing the meetings
• Preparing the initial draft of investigation outcome/discipline
• Setting up and inviting members of the Health and Safety committee in case of staff injury, moderating the meeting, and creating notes, etc.
• Liaising between scheduling team, HR, services Management, etc. regarding Gradual return to Work Plan, any WorkSafe BC demands, and investigation outcomes
• Moderating all WorkSafe BC related inquiries and responses.
• Moderating staff and CM performance evaluations and sending them reminders and follow-ups
• Documenting the signed performance forms in Payworks
• Preparing and submitting all LMIA/LMIA exempt cases to IRCC and communicating and collaborating with staff consultants and lawyers

Other Roles and Responsibilities (If requested or as necessary)

• Support the employee onboarding by receiving and organizing necessary documentation, checklists, and system updates
• Post job openings, track applications, and coordinate interviews and hiring steps
• Assist in laying off employees
• Assist with employee offboarding, terminations, and exit documentation
• Maintain updated HR templates, forms, and standard operating procedures
• Organize and maintain employee files, including credentials, background checks, and leave records
• Track and file vacation, sick leave, special leave, and maternity leave requests
• Update internal systems and platforms (e.g., Bitrix24, Google Workspace Spreadsheets, and Payworks) with HR-related data and documents as necessary
• Prepare letters and documents such as certificates of employment, job offer, and job description
• Act as a communication link between the HR department and employees regarding operational updates and announcements
• Record meeting notes, messages, and reminders to support HR workflow
• Collect, organize, and analyze basic HR data such as turnover rates and hiring statistics Record Keeping
• Follows up on expiring permits, licenses, and certificates such as work and study permit
• Organizes training records
• Scan personnel records and place them on Employees personnel record on Payworks
• Screening resumes
• Assist in orienting new staff
• Takes phone calls and direct them to proper channel in the office
• Support the updating and formatting of internal templates, forms, and reports
• Assist with troubleshooting scheduling or documentation issues in coordination with the HR Manager
• Perform other administrative tasks as assigned to support HR operations

Qualifications

Education and Experience:

• College diploma or higher
• Diploma or higher education in business administration, HR, or a related field is an asset
• Two years prior administrative experience in a client service-oriented environment requiring a high degree of confidentiality is necessary
• Previous experience in HR administration is an asset
• Previous administrative and/or clerical experience in the social services sector is an asset
• Strong interpersonal skills including tact and diplomacy
• Strong verbal and written communication skills
• Strong organizational skills to coordinate multiple tasks and projects
• Being familiar with HR investigations is an asset
• Being familiar with Work safe BC claims is an asset

Skills and Competencies

• Secretarial, clerical, and administrative skills
• Advocacy skills
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• High level of discretion and professionalism with confidential information
• Proficient in Microsoft Office, Google Workspace (Docs, Sheets), and Adobe Pro
• Comfortable navigating internal platforms and databases
• Ability to multitask and follow structured processes independently and as part of a team
• Physical ability to carry out the duties of the position
• Ability to work effectively in a team and in collaboration with others

Pay Rate

• Rate is $27.81 per hour

Probation

• Probation is 3 months (any leave will increase the probation time).
• Potential for extension and/or renewal based on organizational needs and performance.

Benefits

Competitive health benefits. Will be provided after successfully passing the probationary period (3 months). Includes:

• Extended Health
• Dental Care
• Vision Care
• Long-Term Disability
• Life Insurance
• RRSP (1.5% of salary-no matching is required)

Work Schedule

• 40 hours per week (Full-time) Mon-Fri 9a-5p

Employment Details

• This is a one-year contractual position covering maternity leave
• Potential for extension based on performance and organizational requirements

Other Information

• This position is non-union
• We don't accept international students for this position
• Candidates should be available to start mid-November

Job Type: Full-time

Education:

• DCS / DEC (preferred)

Experience:

• Administrative and clerical: 2 years (preferred)
• HR assistant in Canada: 1 year (required)

Language:

• English fluency (both verbal and written) (required)

Work Location: In person